Front Desk Executive

Industry & Sector:  A fast-growing talent services and workforce solutions provider operating in the HR services and career development sector. We deliver candidate engagement, client-facing support, and on-site employee services across enterprise and SMB clients in India. Primary title used:
Front Office Executive

About The Opportunity

We are hiring an on-site Front Desk Executive to be the professional face of an active corporate office in India. This role requires a service-first attitude, strong administrative discipline, and the ability to manage visitor flow, incoming communications, and basic office transactions while maintaining a secure, welcoming environment for employees and guests.

Role & Responsibilities

Serve as the first point of contact for visitors and callers; manage reception area and present a professional office image.
Operate switchboard and handle inbound/outbound calls, routing enquiries and taking accurate messages.
Manage visitor registration using a Visitor Management System and maintain visitor logs, identity verification, and access badges.
Coordinate appointment scheduling, conference room bookings, and calendar management for on-site teams and guests.
Perform basic administrative tasks: mail handling, document scanning, petty cash management, and invoice/receipt processing.
Collaborate with security and facilities teams to ensure compliance with safety protocols and smooth day-to-day operations.

Skills & Qualifications

Must-Have

Previous front-desk or receptionist experience in a corporate or hospitality environment
Proficiency in Microsoft Office (Word, Excel, Outlook) and calendar management

Experience with Visitor Management Systems and switchboard operation
Strong telephone etiquette and appointment scheduling skills
Basic cash handling and invoicing experience
Fluency in English and at least one regional language (Hindi preferred)

Preferred

Familiarity with CRM or helpdesk tools (e.g., Zoho, Salesforce Service Console)
Diploma or certification in Office Administration or Hospitality
Knowledge of workplace safety and visitor access protocols

Benefits & Culture Highlights

On-site role with a structured shift roster and a collaborative, service-oriented atmosphere
Opportunities for professional development and cross-functional exposure within HR and operations
Competitive compensation with performance-linked incentives

Location & Work Type:  On-site, India. This role requires reliable on-site attendance and a professional presentation.

Apply if you take pride in delivering exceptional first impressions, thrive in fast-paced office environments, and want to contribute to smooth, secure front office operations.

Skills:

microsoft office,management,front desk,front office,crm software,cash handling,appointment scheduling,office,operations