Executive Assistant

Position: Executive Assistant ( Greater )
Mail:

- [HIDDEN TEXT]

Executive Assistant (EA) provides high-level administrative and strategic support to senior executives, managing complex schedules, communications (emails, calls, mail), travel logistics, and office organization, acting as a key liaison between the executive, staff, clients, and partners while maintaining confidentiality and driving efficiency. Key duties involve calendar management, meeting coordination, preparing presentations/reports, handling expense reports, and general office management to ensure the executive's productivity.

Key Responsibilities:

Calendar & Schedule Management:
Manage complex calendars, schedule meetings, appointments, and proactively handle conflicts.
Communication Hub:
Screen and direct calls/emails, respond to inquiries, and manage information flow.
Travel Coordination:
Arrange complex travel (flights, hotels, transport) and itineraries.
Document & Data Management:
Prepare reports, presentations, spreadsheets, and maintain filing systems.
Office Operations:
Oversee general office tasks, manage supplies, and ensure smooth workflow.
Project/Event Support:
Organize internal and external events, meetings, and board activities.
Confidentiality:
Maintain strict confidentiality with all sensitive information.
Essential

Skills:

Exceptional Organization & Time Management.
Strong Written & Verbal Communication.
Attention to Detail & Accuracy.
Proactivity & Problem-Solving.
Discretion & Professionalism.
Proficiency in Office Software (MS Office Suite, scheduling tools).

Qualifications:

Typically a High School Diploma, though some roles prefer a Bachelor's degree.
Experience in administrative support or a related field.