Medical Records Specialist

Overview

The Medical Records Specialist is responsible for maintaining accurate, complete, and confidential patient medical records in compliance with federal, state, and organizational regulations. This role ensures timely processing, retrieval, and release of medical information while supporting clinical and administrative staff.

• Maintain, organize, and manage patient medical records (electronic and/or paper)
• Ensure accuracy, completeness, and proper documentation of health records
• Retrieve and release medical records in compliance with HIPAA and privacy regulations
• Enter, update, and verify patient data in electronic health record (EHR) systems
• Audit records for quality, consistency, and regulatory compliance
• Respond to record requests from patients, providers, and authorized third parties
• Collaborate with clinical and administrative staff to resolve documentation issues
• Securely store, archive, and dispose of records according to retention policies

• High school diploma or equivalent
• Experience working with medical records or health information systems
• Knowledge of HIPAA and patient privacy regulations
• Strong attention to detail and organizational skills
• Basic computer proficiency and data entry skills

• Associate’s degree in Health Information Management or related field
• Experience with EHR systems (e.g., Epic, Cerner, Meditech)
• RHIT or similar certification
• Prior experience in a healthcare setting

• Excellent organizational and time-management skills
• Ability to handle sensitive and confidential information
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Problem-solving and analytical skills