Executive Officer – Education Welfare Service
Job in
Newtownabbey, County Antrim, BT36, Northern Ireland, UK
Listed on 2026-02-02
Listing for:
Education Authority
Full Time
position Listed on 2026-02-02
Job specializations:
-
Administrative/Clerical
Education Administration, Administrative Management
Job Description & How to Apply Below
JOB DESCRIPTION
JOB TITLE: Executive Officer - Education Welfare Service
REPORTS TO: Regional Support Manager
RESPONSIBLE FOR:
JOB PURPOSE:
The postholder will organise, manage and supervise staff, within teams, in the provision of administrative, clerical and secretarial support to officers of the EA’s Education Welfare Service and support management in all areas of the Education Welfare Service.
MAIN
DUTIES AND RESPONSIBILITIES:
- Supervise staff including the allocation of tasks, checking output, quality and quantity of work, rotation and reallocation of duties or workload
- Ensure that new staff, as assigned, are trained in all procedures and practice within the team/department and are kept updated in line with developments with respect to the MRI Education system for the Education Welfare Service
- Co-ordinate team members to ensure cover for each team during periods of absence, leave, etc
- Ensure staff are appraised in line with the EA's Staff Performance Management Procedures and assist in compiling a staff development plan for the team in accordance with the EA's Staff Development Policy to maximise the potential of staff
- Provide administrative, clerical and secretarial support to officers of the EA's Education Welfare Service in dealing with correspondence, minute taking etc
- Develop, maintain and operate manual and computerised information systems to support the EWS, including MRI Education in order to provide appropriate statutory returns
- Arrange meetings, appointments, attendance at conferences and general co-ordination of diaries, calendar and tasks lists for officers within the Education Welfare Service as required
- Manage and review data including contributing to quality assurance processes to improve data quality for the service and co-ordinating data responses as required by Regional Support Manager and Assistant Head of Education Welfare Service
- Word process correspondence, reports, court papers, agendas and minutes, and design leaflets, booklets, presentations etc using a variety of software packages
- Act as Personal Assistant to Assistant Head of Education Welfare Service in area and provide a confidential and sensitive secretarial service to a team of Education Welfare staff, which includes drafting correspondence, screening mail and telephone calls, receiving visitors, providing statistical returns and maintaining diaries for officers
- Create and design databases, spreadsheets, forms, presentations, leaflets, booklets etc for the Education Welfare Service using a variety of software packages
- Prepare and distribute correspondence for staff meetings
- Arrange attendance for EWS staff at relevant courses as directed by the Assistant Head of Education Welfare Service and maintain a staff development record for all Education Welfare staff
- Deal with queries and provide general advice and guidance to colleagues, other Departments, parents, school staff, professional staff and outside agencies, and engage in follow up action where appropriate
- Arrange meetings as required and taking and drafting minutes
- Manage, monitor and advise officers on budget areas within the Education Welfare budget including project/initiatives
- Ensure a confidential service is provided to officers when dealing with information of a sensitive nature
- Assist in the establishment of policies, procedures and guidelines to ensure that the quality of administrative support delivered within teams is maintained at a consistently high…
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