Administration Assistant - Finance

Role Description/Criteria

We are seeking an experienced and motivated Education Support Officer (ESO Cat

B) Administration Assistant - Finance to join our collaborative office team in a full-time role. The Administration Assistant – Finance plays a vital role in supporting the effective and professional operation of the school and is often the first point of contact for students, families and visitors. This position contributes significantly to creating a welcoming, supportive and efficient office environment while providing accurate and timely financial and administrative support.

Working collaboratively with the Leadership Team, office staff, teachers and the wider school community, the role supports the responsible stewardship of school resources and the smooth coordination of daily operations. The successful applicant will demonstrate strong financial capability, excellent organisational and interpersonal skills, and a commitment to providing informed, courteous service aligned with the mission, values and ethos of Catholic education.

This is an important role within a thriving Catholic school community, contributing to both operational excellence and the positive experience of all members of our community.

St Robert’s Catholic Primary School is a vibrant, faith-filled and welcoming community, committed to the safety, wellbeing and protection of all children in our care. At St Robert’s, we value problem solving, critical and creative thinking, and high levels of emotional intelligence. Schools are dynamic and fast-paced environments, and we are seeking a proactive individual who demonstrates initiative, compassion and care in their work.

The successful applicant will have strong organisational and communication skills, and the ability to work collaboratively as part of a team, sharing responsibility for student care and office operations while supporting our strong sense of community.

• FTE:
  Full Time – Monday to Friday 8:30am to 4:30pm
• Employment Status:
  Twelve Month - Fixed Term Contract

• Applies knowledge and skills across a broad range of administrative and finance tasks in line with MACS guidelines, procedures and school policies.
• Demonstrates strong organisational and time‑management skills, with excellent attention to detail and the ability to prioritise competing tasks.
• Works effectively both independently and collaboratively as part of a team.
• Maintains a friendly, welcoming and approachable manner as a key point of contact within the school community.
• Brings a proactive approach, specialist financial expertise and a willingness to contribute to the wider life and smooth functioning of the school.
• Maintains accurate student and personnel records in accordance with compliance requirements.
• Supports office coordination and general administrative responsibilities.
• Processes accounts payable and receivable functions accurately and efficiently.
• Prepares payroll documentation and onboarding tasks in collaboration with the Principal.
• Provides front reception support as required.
• Administers First Aid care and support to students when required.
• Supports facilities management and contractor relationships.
• Ensuring safe, efficient and well‑maintained learning environments.

• Strong organisational, planning and coordination skills including the ability to prioritise tasks, meet deadlines and handle multiple demands effectively and efficiently.
• Apply diagnostic skills, theoretical knowledge and techniques to a range of procedures and tasks.
• Problem solving skills involving identification and analysis as may be required.
• Builds positive, professional relationships with students, families and colleagues through excellent interpersonal and communication skills.
• Demonstrated ability Handles confidential information with discretion and to maintain confidentiality of sensitive information.

• Duties for this position require a high skill level which assumes and requires relevant knowledge and training equivalent to:
  Completion of Certificate IV in Business Administration, and/or extensive relevant work experience and/or…