Engineering Administrative Assistant

We are seeking a Senior Engineering Admin to join our growing team. This individual will provide administrative support to the Engineering Department. Position responsibilities include overseeing the daily operations of the department, supporting interdepartmental processes and interactions, coordination and scheduling of meetings, prioritizing incoming communication, engineering team calendar management, and employee onboarding. The successful candidate will have excellent oral and written communication skills and have a systematic approach to organizing their workload.

• Serve as the key point of contact to internal employees as well as external partners, customers and vendors who interact with the Engineering team
• Manage and track engineering non-inventory purchasing
• Review and manage expenses for engineering
• Manage, track, and document engineering hours for internal and 3rd party engineering resources
• Manage and maintain engineering documentation
• Develop and maintain engineering standard operating procedures
• Engineering support for and compliance of quality management system processes
• Manage and track Beta inventory
• Manage engineering support for the RMA/FMA, QC, and SC processes
• Provide authorizations to support production
• Define and own engineering safety processes, including MSDS safety data sheets and PPE requirements
• Manage organization of engineering area and drive 5S best practices
• Calendar management for team, scheduling for internal and external meetings, and preparation of agendas, minutes, and required materials
• Manage the employee training site to ensure all personal are current on educational requirements
• Support on-boarding of new engineering resources
• Provide coordination and support to NPD and Sustaining projects and activities
• Support Project Manager with various tasks, as needed
• Other duties as requested.

• Bachelor’s Degree required.
• 3-5 years of experience in an administrative support role. Ideal background is supporting an Engineering department.
• Excellent written and verbal communication skills.
• Strong knowledge of computer and technology skills, including proficiency with the Microsoft suite.
• Must demonstrate the ability to be agile and pivot as needed in a fast-paced environment.
• Must be a self-starter who demonstrates the ability to work independently.
• Must demonstrate strong organizational skills and attention to detail.
• Listening, creative thinker, decision making acumen, problem solver, takes responsibility, demonstrates personal integrity & honesty.
• Able to prepare basic reports and use the appropriate mode of communication