Surgical Pathology Coordinator

Responsible for the registration and insurance verification of consult cases received by the Pathology Service and the accessioning of specimens according to approved protocols. Documentation of materials received for all consult cases. Will work under general supervision and perform clerical and technical functions required for core front-end laboratory operations. Will serve as the liaison between clients and the Pathology teams, managing the process for consult services and following up on the timely receipt of slides and blocks.

Will provide registration, accessioning, and distribution of consult cases and serve as the primary liaison to clients.

Does this position require Patient Care? No

• Reviews consult material received and verifies materials received are equal to the description of materials sent by the entity.
• Independently troubleshoots missing reports, materials, patient demographics, insurance, and billing and alerts the sender of any discrepancies.
• Determines if the case is to be billed to the patient's insurance or to an entity.
• Serves as the primary contact to clients to obtain essential specimen and/or patient information and seek clarification or request missing information.
• Conducts follow‑up research to obtain information not available at the time of registration, as needed.
• Creates and prints barcoded labels for slides and blocks; labels materials, ensuring accession # matches slides and blocks.
• Puts case in a slide file folder along with corresponding requisition and pathology report(s) and scan into delivery location.
• Maintains established departmental policies, procedures, and objectives, including the areas of quality assurance, safety, environmental affairs, and infection control.

High School Diploma or Equivalent required or Associate's Degree Laboratory Sciences preferred

Can this role accept experience in lieu of a degree? No

Experience in a healthcare or laboratory setting 0-1 year preferred

• Knowledge and use of intermediate medical terminology.
• EPIC knowledge preferred, but not required.
• Intermediate knowledge of Microsoft Office applications is required.
• Ability to type 60 WPM and complete data entry with a high level of accuracy.

• Standing Frequently (34-66%)
• Walking Frequently (34-66%)
• Sitting Occasionally (3-33%)
• Lifting Frequently (34-66%) 35lbs+ (w/assisted device)
• Carrying Frequently (34-66%) 20lbs - 35lbs
• Pushing Occasionally (3-33%)
• Pulling Occasionally (3-33%)
• Climbing Rarely (Less than 2%)
• Balancing Frequently (34-66%)
• Stooping Occasionally (3-33%)
• Kneeling Occasionally (3-33%)
• Crouching Occasionally (3-33%)
• Crawling Rarely (Less than 2%)
• Reaching Frequently (34-66%)
• Gross Manipulation (Handling) Frequently (34-66%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Newton-Wellesley Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.