Purchase to Pay Officer

Flex source NI are recruiting for a Purchase to Pay Officer in the Newry area on a temporary full time basis, paying £15.74 per hour

The Purchase to Pay Officer will support the Purchase to Pay Supervisor in delivering an efficient, accurate and compliant Purchase to Pay (P2P) service. The post holder will provide a comprehensive financial service that meets the operational needs of the Council, regulatory bodies and statutory agencies, ensuring all transactions are processed in line with Council policies and audit requirements.

• Administer the Council’s Purchase to Pay systems, including raising purchase orders, processing PO and non-PO invoices, and maintaining accurate cost coding.
• Provide advice and support to staff on purchase orders, payments and system use via the P2P helpdesk.
• Process creditor payments for Revenue and Capital expenditure in line with Council policies and audit regulations.
• Maintain and review supplier records, purchase ledgers and approval workflows, ensuring data accuracy and compliance.
• Operate BACS, manual payments and imprest systems, including reconciliations of bank and petty cash accounts.
• Prepare weekly payment runs, bank lodgements and income summaries across Council departments.
• Administer subsistence payments, CIS deductions, VAT information and pro‑forma invoices.
• Produce financial reports, journals, accruals and month‑end/year‑end information as required.
• Liaise with internal and external stakeholders, including suppliers, contractors, auditors and Council departments.
• Support service delivery through training, supervision, compliance, record‑keeping and deputising for the Purchase to Pay Supervisor when required.

• Experience working in a financial, accounting or purchase‑to‑pay environment, processing a high volume of financial transactions.
• Experience using financial or purchase-to-pay systems, with accurate data input and reporting.
• Knowledge of financial controls, audit requirements and governance procedures.
• Strong organisational, communication and stakeholder‑liaison skills, with a high level of accuracy and attention to detail.

• Experience of working within a local government or public‑sector finance environment.
• Experience using systems such as Pecos, SUN, Vision, Konducta or similar financial systems.
• Knowledge of BACS payments, VAT returns or Construction Industry Scheme (CIS) administration.
• Experience of training, mentoring or supervising staff.

Apply today, or for more information contact Ciaran at Flex source.