Office Administrator

We are seeking a highly organised and detail-oriented Office Administrator to join our team. The successful candidate will provide general administrative support across HR and office functions, maintaining systems, records, and coordination activities to support day-to-day operations.

• Maintain HR systems, employee records, and documentation.
• Process leaves, absence, and employee data changes.
• Coordinate recruitment administration and job postings.
• Set up new starters on internal systems.
• Maintain time and attendance systems and user access.
• Review timesheets and resolve basic discrepancies.
• Produce attendance reports for payroll.
• Maintain apprentice and training records.
• Coordinate training bookings and reviews.
• Track certification and compliance expiry dates.
• Maintain personnel files and HR documentation.
• Prepare routine HR and audit reports.
• Provide administrative support to HR processes.
• Maintain IMS documentation and records, supporting audits and certification requirements.
• Coordinate document updates and version control.
• Coordinate award applications and supporting documentation for submissions.
• Support the maintenance of the Company website content and updates.
• Maintain fleet records and vehicle allocation.
• Manage fuel cards and usage reporting.
• Coordinate toll accounts and fleet administration systems.
• Maintain insurance records and renewals.
• Coordinate fleet, office and professional insurances.
• Maintain company registrations and licences, tracking renewals and deadlines.
• Support internal events and company communications.
• Provide ad-hoc administrative support as required.
• Any other duties as requested or required by the Manager or Senior Management Team.

• Proven experience in a general administrative or office support role
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• High level of accuracy and attention to detail
• Confident using IT systems, databases and Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information professionally.
• Self-motivated with the ability to work independently and as part of a team.
• Flexible and adaptable in a changing work environment
• Previous experience providing HR, payroll or compliance administration support.
• Experience maintaining records for audits, certifications or regulatory compliance.
• Exposure to recruitment, onboarding or training administration
• Experience supporting websites, social media or internal communications

• Competitive compensation
• 30 days annual leave (inclusive of bank holidays)
• Company Pension
• Active Social Calendar
• Opportunities for growth and development

Location: Newry HQ (on-site)

Job Type: Permanent

Working Pattern: Full-time and part-time contracts available

Hours of Work:

• Full-time:
  Monday to Friday, 38.5 hours per week
• Address :
  Unit 7, Loughway Business Park, Warrenpoint Road,
• Phone :
• Email : (Use the "Apply for this Job" box below).