Accounting Technician

Position Summary

The Lincoln County Finance Department is looking for an Accounting Technician to join their team. This person will participate in team rotation for payroll, accounts payable, and general finance tasks. Assist in the process of payroll for all Lincoln County employees and provide payroll-related services for all county departments. Process accounts payable transactions and maintain the accounts payable accounting system. Enter budget and financial adjustment entries under the guidance of senior finance staff.

This position is also responsible for maintaining all finance department electronic and physical files and keeping employee records and systems set‑ups up to date. Monitoring and maintaining the Lincoln County’s purchase card system.

$26.70 - $35.91 per hour

Lincoln County follows Oregon Pay Equity laws in reviewing education and experience for wage offer.

• Medical, Dental, & Vision Coverage
• 11% County contribution to 401(k)
• County funded Health Savings Account (HSA)
• $40,000 County Paid Life Insurance
• Employee Assistance Programs (EAP)

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• Verify timesheets for accurate recording of information and compliance with county policy, union contracts, State and Federal labor law.
• Under the guidance of the Accounting Analyst, perform steps in processing employee payroll for any given pay period.
• Maintain employee payroll files, electronic and paper, for current and terminated employees.
• Assist in keeping employee records up to date and ready for payroll processing.
• Assist in reviewing Personnel Action Forms for correctness of information, consistency with job descriptions, and adherence to personnel and payroll rules.
• Scan and digitally file all payroll documents, records and reports.
• Assist in the preparation, payment, and reporting of payroll-related expenses.
• Provide training assistance for Lincoln County personnel in the use of the time entry and time approval modules.

• Process weekly accounts payable transactions.
• Review payment vouchers from all county departments for accuracy and correctness prior to entering payment data in the accounts payable software module.
• Post detail of expenditures to the Lincoln County’s General Ledger through the electronic accounts payable software module.
• Produce and mail checks, or distribute electronically, all amounts due to vendors, along with pertinent documentation.
• Maintain the accounts payable systems, including detailed transaction files for all accounts payable activity.
• Maintain accurate and detailed procedures manual for the accounts payable function.
• Monitor accounts payable for capital expenditures; produce documentation for later fixed asset processing.
• Scan all accounting activity documents, including accounts payable vouchers and checks, general ledger journal entries, and purchase card transactions to an electronic database for future reference and archiving.

Reconcile and balance the monthly purchase card billing invoice to individual card holders’ monthly reports of purchases in preparation for payment and import to the general ledger.

• Assist other Finance department personnel with clerical duties as required.
• Act as backup mail clerk in regular mail clerk’s absence.
• Assist with special reports and projects, researching, gathering, and compiling information and necessary data.
• Monitor office supply needs and orders accordingly.
• Other clerical or transactional duties as assigned.

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High School Diploma / GED

Four–Five years of general office work including financial records processing or related work experience.

Oregon Driver’s License required within 30 days of hire.

Desirable

Qualifications:

Associate’s degree or equivalent specializing in Accounting or related field preferred.

• Basic accounting procedures and practices.
• Record keeping and reporting.
• Modern office practices and procedures.
• Lincoln County Personnel rules and collective bargaining agreements and their application to represented and non‑represented employees.