Administrative Assistant

Overview

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world.

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network. Services include specialized handling of air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight;

and livestock. NEU also offers warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1,300 employees. We connect people with products throughout the world.

75% Preparation of import/export shipments and distribution of Import/Export Documents

25% General business support function as assigned

• Prepare import/export shipments for assigned customers. Generate delivery orders and shipping labels as needed.
• Prepare import/export documents for distribution to brokerage department and/or customers’ broker; this may include ISF, AES, bookings, customs clearance, etc.
• Coordinate pickup and delivery orders with trucking companies, steamship line and/or bonded facilities to obtain necessary information in order to process shipments in the best way.
• Filing and data entry.
• Issue freight bills and invoices to brokers and be responsible for collecting unpaid invoices within credit term.

Min $19.00 Hourly – Max $21.00 Hourly

• Minimum 1–2 years of experience in ocean/international freight forwarding
• Strong teamwork skills and inclination
• Good communications skill – listening providing and receiving feedback
• Strong quantitative and analytical skills
• Good computer skills – Microsoft Outlook, Word, and Excel
• High school diploma or equivalency certificate or significant or relevant or appropriate working experience

This position will interact with branch colleagues, leadership staff, and office/warehouse personnel. Must be able to work with customers, vendors, and outside organizations.

(With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401(k) with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.