Vice President of Administration and Operations
Job in
Newport News, Virginia, 23600, USA
Listing for:
Care Net
Full Time
position
Listed on 2026-02-06
Job specializations:
Job Description & How to Apply Below
Vice President of Administration and Operations
4 days ago Be among the first 25 applicants
This range is provided by Care Net. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$/yr - $/yr
POSITION SUMMARY: Care Net seeks VP of Administration and Operations responsible for the administration of Human Resources services and Benefits administration for staff, oversight of financial services provided by the fractional accounting vendor, IT processes, Project Management processes, documentation for Board of Directors meetings, and various administrative and business processes.
KEY RESPONSIBILITIES
Human Resources
Manages the employee recruiting, hiring, and onboarding, terminations, leaves of absences processes, in conjunction with the Operations & People Care Manager (OPCM).Manages employee healthcare, vision, dental, life, etc. benefits annual renewal process by securing from the healthcare insurance broker the healthcare plans to offer employees, conducting employee information sessions on the new/revised healthcare plans, updating the HRIS with detailed information on the plans, conducting Open Enrollment for employees, ensuring new employee selections are accurately reflected in payroll. The VPAO intervenes, when necessary, when complex claims need resolution.Administers the Employee Annual Performance Review process in the HRIS system by updating forms needed, training staff of the use of the forms in HRIS, managing the assignment, approvals and completion of Annual Reviews in HRIS.Responsible for maintenance, changes, additions and deletions in Employee Policies & procedures, and updates to the Employee Handbook.Conducts exit interviews of separating employees. As needed, responds to requests for information from state unemployment insurance agencies. Responds to requests for employment verification. Maintains corporate employee files according to Document Retention Policy.Finance
Primary liaison with accounting vendor (currently Cedarstone) on all matters pertaining to Care Net’s accounting and financial management. Conducts weekly meetings with Controller to address process and issues. Communicates daily with various staff members of accounting team (Controller, Accountants, Accounts Payable, Payroll Processing, Accounts Receivable).In partnership with the Controller, manages the annual budgeting process by collaborating with Care Net staff to establish budgets for Income, Payroll, Operational Expenses, Capital Expenses. Ensures submissions are internally approved prior to submission to the Board of Directors for final approval.Manages the monthly financial reporting process by ensuring staff complete their submissions of expenses (credit card and invoices), review their monthly expense transactions and P&L reports, and reviewing the final monthly financial reports with the Controller and President.Responsible for the annual creation of the General Shared, CEO, and Board department expense budgets. Reviews and reconciles these department expenses monthly.In collaboration with the Controller and Auditors, manages the Annual Financial Audit and Form 990 preparation. Assigns multiple tasks to internal staff for accurate and on-time completion during the preparation process. POC for auditor’s “field work” week, responding to various requests for information and clarification.Main POC for corporate credit card / expense reporting / employee reimbursements system (currently Divvy). Adds new users, deletes terminated employees, sets and adjusts departmental budgets as needed, ensures timely completion and approval of all transactions monthly.Serves as signor of Care Net bank accounts; periodically writes checks from the HQ office; main point of contact with the banks Care Net uses.Administration
Manages the process of completion of Registrations for Charitable Solicitations in all 50 states by ensuring accurate completion of state filings completed by vendor, securing required signatures, responding to various inquiries from states, maintaining correspondence and reports files.Responsible for completion and filing of various business…
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