Administrative Services Coordinator

GENERAL STATEMENT OF RESPONSIBILITIES

Under general supervision, this position is responsible for coordinating and supervising the human resources functions of the department to include recruitment, selection, training and development, and payroll. Reports to the Administrative Services Supervisor.

Responsible for human resources functions of the department to include managing recruitment, selection and onboarding functions, oversees FMLA, FLSA, occupational and non-occupational leave and payroll administration. Maintains compliance with federal, state and local regulations and internal policies; promotes cost effectiveness and programs to attract, develop and retain a highly qualified, motivated and effective workforce. Program oversight includes, but is not limited to, employee training, career development and recruitment and retention efforts.

Responsible and accountable for effective supervision of staff, staff organization and development, and prioritizing and assigning work.

Responsible for the management of human resources records for the department.

Serves as a backup to the Administrative Services Supervisor.

Performs other duties as assigned.

Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City's and the Department's Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.

• Human Resources - Knowledge of human resources and modern business principles, theories and practices to include FLSA, FMLA, ADA and related laws and regulations. General knowledge of organizational development including training principles and practices. Knowledge of recruitment, selection, and utilization of an enterprise resource planning (ERP) system.
• Supervision - Knowledge of leadership techniques, principles and procedures to assign work, schedule, supervise, train, and evaluate the work of assigned staff.
• Payroll - Knowledge of payroll practices to ensure accuracy and appropriateness of all transactions, to include compliance with policies and operational requirements.
• Education and Training - Knowledge of the principles, techniques and methods of adult education and training to include methods for developing training outlines and employee development programs. Knowledge of group dynamics and team building as applied to group training.

• Computer Skills - Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
• Critical Thinking - Using logic and reasoning to understand, analyze, and evaluate complex situation and research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation.
• Interpersonal Relationships - Develops and maintains cooperative and professional relationships with employees and all levels of management to include representatives from other departments and organizations.

• Coordination of Work - Ability to establish and implement effective administrative programs and procedures. Ability to plan and organize daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Performs a broad range of supervisory responsibilities over others.
• Communication - Excellent ability to communicate complex ideas and proposals effectively so others will understand to include preparation of reports, agendas, and policies. Excellent ability to listen and understand information and ideas presented verbally and in writing. Ability to handle a variety of human resources issues with tact and diplomacy and in a confidential manner.
• Financial Management - Ability to perform arithmetic, algebraic, and statistical applications to perform purchasing and financial transactions. Ability to employ economic and accounting principles and practices in the analysis and reporting of budgeting data.

Requires a Bachelor's Degree in Public Administration, Business Administration, Human Resources, or a related field and 3-5 years of related experience with 1-2 years of supervisory or management experience, or an equivalent combination of education and experience.

Requires an acceptable general background check to include a local and state criminal history check and a valid driver's license with an acceptable driving record.

• Requires the ability to exert light physical effort in sedentary to light work.
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
• Tasks may involve extended periods of time on the keyboard or workstation.

• Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
• Some tasks require the…