Technical Coordinator Events Operations

Overview

Working Title: Technical Coordinator for Events Operations 00685

Role

Title:

Media Specialist III

Position Number: 00685

FLSA: Non Exempt

Appointment Type: Full Time

Type Of Posting: General Public

Is Sensitive Position? No

Designated Personnel: Yes

Responsible Employee: This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

If Designated Personnel, Please Paste Statement: This position is a “designated position” meaning this position could potentially be required to work (depending on the event) during an emergency closing.

Statement Of Economic Interest: No

Is this a restricted position subject to availability of funding? Yes

If Restricted Position, Please Paste Statement: This is a restricted position subject to availability of funding.

To strengthen and support the University’s operations and reputation by providing superior customer service and event management through coordinating effective and efficient event scheduling, event and conference services and event logistical support for all University stakeholders and external partners.

The Technical Assistant for Events Operations provides technical support for event operations including audiovisual and other services in all University owned venues both on and off campus. The position also provides assistance with set-up and operations of audiovisual equipment, as well as post-events breakdown, including but not limited to: audio, lighting, and video/projection equipment.

• Signal Flow Theory:
  Deep understanding of how audio, video, and data signals travel from source to output (e.g., Microphone → Mixer → Amplifier → Speaker).
• Audio Fundamentals:
  Knowledge of acoustics, frequency response, gain staging, and the difference between mic and line levels.
• Video Standards:
  Familiarity with aspect ratios, resolutions (4K, 1080p), frame rates, and connector types (HDMI, SDI, NDI, Fiber).
• Lighting Basics: color temperature (K), and the difference between wash, spot, and moving head fixtures.
• Electrical Safety:
  Basic understanding of power distribution, load balancing, and cable management to prevent hazards.
• Equipment Configuration:
  Ability to patch audio consoles, configure video switchers (like Blackmagic or Barco), and set up LED walls or projectors.
• Cable Management:
  Expert-level “over-under” wrapping and neat cable “dressing” to ensure safety and professional aesthetics.
• Composure Under Pressure:
  The ability to stay focused and polite when a technical glitch occurs in front of a live audience.
• Attention to Detail:
  For example, noticing a flickering pixel, a slight audio hum, or a crooked drape before the client does.
• Communication:
  Translating “tech-speak” into plain English for clients and coordinating effectively with a team via headsets (Comms).
• Adaptability:
  The ability to pivot when a client changes the “run of show” (ROS) five minutes before doors open.
• Ability to interact with students, faculty, staff, and other clients in a customer-focused manner in support of audiovisual needs and production assistance
• Ability to work both independently and in a team environment.
• Ability to work flexible hours to include evenings, weekends and holidays, as well as to work hours beyond a typical work week of 40 hours, as needed

• High school graduate or equivalent education/experience that equates to a high school diploma
• Valid Driver’s License

• Experience configuring audiovisual systems and networks, sound systems, lighting systems, and web-streaming support for multiple venues and events
• Experience in large scale event productions including experience providing technical assistance for executive level and other VIP events and presentations

• An Associate’s degree or technical degree/diploma in Audiovisual Technology, or a Bachelor’s degree in Audiovisual Engineering, Broadcasting,…