Event Coordinator, Creative Arts​/Media

ICM is the global church developer. We’ve helped build more than 14,000 churches in communities around the world, equipping and empowering churches to disciple millions of Christ-followers. ICM invests in transformed lives and communities – often among the most marginalized. That happens through our team of talented and passionate world-changers!

• Venue / Event Location Management:
  Research, evaluate, and secure venues based on event requirements and budget; serve as primary contact for venue management; conduct site visits to assess logistics, floor plans, and operational needs; create event layouts, flow diagrams, packing lists, and inventory pulls; identify logistical challenges and propose proactive solutions; ensure event branding, signage, and materials meet ICM guidelines; request quotes, negotiate pricing, and track deliverables;
  
  maintain a vendor database and performance records.
• Event Logistics & Execution:
  Develop and maintain event timelines, run-of-show documents, production schedules, and checklists; manage invitation lists, data management, and RSVP processes using ICM’s CRM system; coordinate setup, registration, staffing, volunteer support, and on-site execution; provide on-site and virtual technical support; troubleshoot in real time; execute hybrid/virtual event elements including platform setup, content transitions, and audience engagement tools; maintain event inventory and prepare event-specific materials and supply lists.
• Event Marketing, Communications & Content Creation:
  Create written and visual content for invitations, signage, print pieces, digital collateral, presentations, event web pages, and promotional materials; build and manage marketing campaigns including email communications and registration pages; draft event-related messaging, updates, scripts, speaker briefs, and follow-up communications; provide social media and web content for ICM events in collaboration with the Marketing Team; ensure accurate and timely information is shared across communication channels;
  
  maintain consistent event branding and style alignment.
• Event Evaluation, Reporting & Systems Support:
  Assist with post-event evaluations, surveys, recaps, and reporting; reconcile vendor invoices and support event budget tracking; maintain tracking systems and documentation for event logistics, attendance, engagement, and operational efficiency; help ensure the ICM event calendar is coordinated smoothly with organizational scheduling and operations.
• Development Officer, Regional and National Events:
  Support the Senior Event Strategist with planning and executing regional and national events; prepare event PowerPoint presentations and communication materials; secure logistics and coordinate vendors, registration, and attendee communications; manage all invitation lists and RSVPs for these events using ICM’s CRM.
• Venue/Event Location Management (Additional):
  Research, evaluate, and secure local venues for events; collaborate on event layouts and flow diagrams; identify potential logistical challenges and propose proactive solutions; source and manage relationships with local vendors (catering, A/V, rentals, transportation, decor); maintain vendor database and track performance.
• Other responsibilities:
  
  Manage hybrid/virtual event registration, signage, on-site staffing, coordination of volunteers and staff, troubleshooting, and on-site execution as needed.

• A follower of Jesus Christ with a servant heart for missions and nurturing believers.
• Passion for the Word of God and provision of the Word for every people group.
• Highly organized with strong attention to detail; service and goal oriented; excellent verbal and written communication skills.
• Ability to collaborate with multiple teams and individuals; proficient in Microsoft Excel.
• Experience coordinating hybrid/virtual events, A/V, and streaming; ability to provide on-site and remote technical support and troubleshoot during events.
• Strong project management skills; ability to manage multiple projects and meet deadlines; willingness to work non-traditional hours.
• Experience negotiating with vendors for best pricing; 3+ years…