Events and Conferences Facility Coordinator

Overview

Working Title:

Events and Conferences Facility Coordinator 00356

Role

Title:

Administrative Office Specialist III

Position Number: 00356

FLSA:
Non Exempt

Appointment Type:
Full Time

Type of Posting:
General Public

Is Sensitive Position?:
No

Designated Personnel:
Yes

Responsible Employee:
This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

If Designated Personnel, please paste statement:
This position is a “designated position” meaning this position could potentially be required to work (depending on the event) during an emergency closing.

Statement of Economic Interest:
No

Is this a restricted position subject to availability of funding?:
Yes

If Restricted Position, please paste statement:
This is a restricted position subject to availability of funding.

To strengthen and support the university’s operations and reputation by providing superior customer service and event management through coordinating effective and efficient event scheduling, event and conference services and event logistical support for all university stakeholders and external partners.

This position serves as a liaison between all levels of university personnel and members of the CNU community and coordinates their use of CNU facilities. Consistent with the university’s commitment to diversity, equity and inclusion, this position ensures CNU facilities are welcoming spaces for all.

• Knowledge of creating, maintaining, and communicating policies and procedures
• Strong customer service and communication skills
• Excellent organizational and critical thinking capabilities
• Ability to solve problems effectively and efficiently
• Ability to sell and market event spaces
• Ability to execute large scale events
• Ability to prioritize and multi-task
• Excellent interpersonal skills with ability to interact with diverse stakeholders
• Proven ability to work independently and in teams
• Proven ability in establishing and maintaining relationships with clients and vendors
• Ability to supervise and manage student employees
• Ability to manage diverse large scale and high risk multifaceted events and/or conferences to include parking and transportation needs
• Ability to manage events for high demand academic departments
• Ability to work a flexible schedule, including evenings and weekends

Education
:

• High school diploma or equivalent education/experience that equates to a high school diploma
• Valid Driver’s License

Experience
:

• Experience/ track record of managing a diverse portfolio of events (200+ attendees)
• Customer service experience

Additional Consideration(s):

Education:

• Bachelor’s degree or higher in higher education, tourism/event management or related field
• Collegiate Conference and Events Professional certification

Experience:

• Experience in theater management
• Experience with word processing and/or spreadsheet software
• Experience with basic AV needs and technology
• Experience with event management software and/or room diagramming software and/or conference programmer software
• Experience with campus events such as career fairs, commencement activities and departmental meetings

Salary Information:
Starting at $41,121, Commensurate with education and experience

This position includes Commonwealth of Virginia and Christopher Newport University employee benefits. CNU offers a comprehensive benefits package to include retirement plans, medical, dental, vision, and a variety of other options. Available leave includes vacation, sick time, personal time, and volunteer/service leave. State employees are eligible for discounted travel, banking, legal and retail services, among others. To view more information about our benefits, please visit cnu.edu/hr/benefits.

Role Code: 19013

• This is a classified position. New and returning classified employees are required to complete a 12-month probationary period.
• Selecte…