Marketing Associate

An award-winning design firm and voted OC’s best place to work for consecutive years, we are a creative powerhouse of architects and designers, collaborators, and communicators—experts in the business of transforming open space into elevated, extraordinary human experiences.

We are seeking a local Marketing Associate who can work from our Newport Beach office in alignment with our hybrid schedule. This position would support our marketing, pursuits, and business development efforts across digital marketing, PR, social media, and proposal coordination. This role is ideal for a polished, proactive communicator who thrives in a fast-paced environment, enjoys collaborating across teams, and can translate project and firm expertise into clear, consistent messaging that strengthens our brand and supports growth.

Key Responsibilities:

• Maintain and manage Hendy’s marketing content calendar across project storytelling, firm updates, recruiting, and thought leadership.
• Support proposal and pursuit efforts by coordinating deadlines, gathering content from teams, formatting packages, and ensuring brand consistency.
• Assist with RFQs/RFPs and interview deliverables, including coordinating with project leaders and consultants to support pursuit needs.
• Write and edit marketing copy for proposals, email communications, press materials, award submissions, and social media—ensuring accuracy and a consistent Hendy voice.
• Own Hendy’s social media presence by planning content, creating posts, scheduling publishing, monitoring engagement, and responding as appropriate.
• Maintain and update the Hendy website with current projects, news, team updates, and service offerings; support basic SEO best practices.
• Coordinate PR activities including press releases, award submissions, editorial opportunities, and publication placements.
• Partner with project teams to gather and develop content for case studies, project features, and marketing collateral (project descriptions, scope highlights, testimonials, and key data).
• Coordinate project photography and documentation, including scheduling shoots, preparing shot lists, organizing images, and tracking usage permissions.
• Manage relationships with vendors (photographers, graphic designers, web support, PR consultants, print vendors) including schedules, deliverables, and basic budget tracking.
• Support event, sponsorship, and community outreach initiatives, including speaking opportunities and industry engagement.
• Track and report marketing performance metrics across web, email, social, and PR to inform improvements and align with business goals.
• Maintain organized digital asset libraries (photos, logos, templates, project sheets) with clear naming conventions and documentation standards.
• Communicate progress, manage expectations, and flag risks early to keep deliverables on track in a deadline-driven environment.

Qualifications:

• Strong verbal and written communication skills, with the ability to produce polished copy and professional marketing materials.
• Highly organized and detail-oriented; able to proofread, quality-check, and maintain brand alignment across all outputs.
• Comfortable balancing multiple priorities across marketing, pursuits, and business development in a fast-paced environment.
• Demonstrated ability to collaborate cross-functionally with leadership, design teams, operations, and external partners/vendors.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including building and editing polished slide decks.
• Proficiency with Adobe InDesign and Canva (or similar tools) for creating and updating branded collateral.
• Working knowledge of website CMS updates and basic SEO best practices.
• Experience with social media scheduling/publishing tools and platform analytics (Linked In, Instagram, etc.).
• Experience coordinating email marketing campaigns and tracking performance metrics (Mailchimp experience a plus).
• Familiarity with CRM/pipeline collaboration and maintaining accurate contact/pursuit info (Deltek Vantagepoint a plus).
• Professionalism, discretion, and good judgment when handling sensitive client and business development information.
• Ability to respond to email/messages…