Chief of Staff Ultra-Exclusive Family Office; Irvine, CA

Position: Chief of Staff Ultra-Exclusive Family Office (Irvine, CA)
Overview

Chief of Staff Ultra-Exclusive Family Office (Irvine, CA) Alliance Resource Group
• Corona del Mar, CA, United States

What Makes This Role Exceptional

This is far more than standard executive support — its strategic partnership at the highest level. As the Chief of Staff of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO's vision, anticipate operational needs, and be the force multiplier ensuring seamless execution both strategically and tactically.

Responsibilities

• Strategic & Tactical Execution:
Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO's overarching goals.

• Proactive Anticipation:
Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.

• Dynamic Coordination & Filtering:
Manage a complex calendar and communications flow with discretion, clarity, and precision.

• Executive Travel Orchestration:
Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.

• Event & Off-Site Leadership:
Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.

• Project Overflow Management:
Take ownership of the CEO's overflow tasks, delivering both routine and strategic outcomes.

• Personal & Household Logistics:
Seamlessly shift between executive-level responsibilities and personal support—whether that's preparing a briefing, arranging a meal, or booking a flight.

• Operational Agility:
Adapt effortlessly, executing both polished presentations and granular operational details as needs shift.

Hard Skills

• Advanced user of PowerPoint, Word, Outlook — comfortable supporting high-stakes presentations and communications

• Highly proficient in Excel for reports and data management, without needing complex macros

• Skilled with Zoom, Microsoft Teams, Web Ex — confidently managing executive communications, town halls, and board sessions

• Tech fluent on both Mac and PC, with practical troubleshooting abilities

• Experienced with expense systems like Concur (or equivalents)

• Familiar with collaboration platforms:
SharePoint, One Drive, etc.

• Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed

• Quick to master new technologies and internal systems

• Prior exposure to supporting Board of Directors is highly valuable

Soft Skills

• Exceptional emotional intelligence — empathy, self-awareness, and interpersonal finesse critical for executive dynamics

• Meticulous attention to detail — anticipating errors before they surface

• Masterful communication — you adapt your tone and format across mediums to influence without authority

• Strategic problem-solving — steady, creative, and proactive in navigating complex challenges

• Agile and resilient under pressure — fluidly pivoting as priorities shift

• Effective research and networking — you know who to ask or where to look to get things done

• Deep professional discretion — trusted with sensitive and confidential matters
• "Always on" mindset — resourceful, solution-obsessed, driven to deliver with creativity and grace

• Relationship builder with a strong internal and external network — knowing how to connect and grow influence from day one

Ideal Candidate Profile

• Bachelors degree or higher

• Minimum of 8 years supporting a C-Suite executive (CEO or President preferred) in high-trust, dynamic environments

• A Career Executive Assistant — this is your calling, not a launchpad for something else

Why Elite Candidates Will Be Drawn to This Role

• A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting

• Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations

• A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence

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