Chief of Staff Ultra-Exclusive Family Office; Irvine, CA

Overview

Chief of Staff Ultra-Exclusive Family Office (Irvine, CA) Alliance Resource Group
• Corona del Mar, CA, United States

What Makes This Role Exceptional

This is far more than standard executive support — its strategic partnership at the highest level. As the Chief of Staff of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO's vision, anticipate operational needs, and be the force multiplier ensuring seamless execution both strategically and tactically.

• Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO's overarching goals.
• Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
• Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
• Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
• Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
• Project Overflow Management: Take ownership of the CEO's overflow tasks, delivering both routine and strategic outcomes.
• Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that's preparing a briefing, arranging a meal, or booking a flight.
• Operational Agility: Adapt effortlessly, executing both polished presentations and granular operational details as needs shift.

• Advanced user of PowerPoint, Word, Outlook — comfortable supporting high-stakes presentations and communications
• Highly proficient in Excel for reports and data management, without needing complex macros
• Skilled with Zoom, Microsoft Teams, Web Ex — confidently managing executive communications, town halls, and board sessions
• Tech fluent on both Mac and PC, with practical troubleshooting abilities
• Experienced with expense systems like Concur (or equivalents)
• Familiar with collaboration platforms:
  SharePoint, One Drive, etc.
• Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
• Quick to master new technologies and internal systems
• Prior exposure to supporting Board of Directors is highly valuable

• Exceptional emotional intelligence — empathy, self-awareness, and interpersonal finesse critical for executive dynamics
• Meticulous attention to detail — anticipating errors before they surface
• Masterful communication — you adapt your tone and format across mediums to influence without authority
• Strategic problem-solving — steady, creative, and proactive in navigating complex challenges
• Agile and resilient under pressure — fluidly pivoting as priorities shift
• Effective research and networking — you know who to ask or where to look to get things done
• Deep professional discretion — trusted with sensitive and confidential matters
• "Always on" mindset — resourceful, solution-obsessed, driven to deliver with creativity and grace
• Relationship builder with a strong internal and external network — knowing how to connect and grow influence from day one

• Bachelors degree or higher
• Minimum of 8 years supporting a C-Suite executive (CEO or President preferred) in high-trust, dynamic environments
• A Career Executive Assistant — this is your calling, not a launchpad for something else

• A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
• Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
• A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence