Accounts Payable Specialist

Job Description

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role involves managing accounts payable activities across multiple locations, ensuring the accuracy and timeliness of invoice processing and payment activities.

• Manage multiple locations with other AP Specialists and the AP Manager.
• Manually manage the AP inbox daily to ensure bills are processed in Chase
  360.
• Respond to internal and external emails and reconcile Vendor AR Aging to our vendor payable balance.
• Review new and updated vendor documentation for the AP Manager and ensure emails are moved to the correct folders.
• Process bills accurately and ensure the correct bill has additional backup attached.
• Ensure proper general ledger coding of invoices.
• Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts.
• Establish a good working relationship with employees and vendors.
• Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies.
• Ensure check requests and employee expense reports are supported with proper documentation.
• Download all online invoices to prevent late payments.
• File paperwork properly, whether in a filing system or in our system.
• Assist with W9s and 1099s to ensure proper tax reporting.
• Stay informed of regulatory requirements and best practices in accounting.
• Assist in special projects as needed.
• Be available for overtime as required.

• 2+ years of experience in full-cycle accounts payable
• Ability to process 100 invoices per day
• Experienced with manual invoice processing
• Basic Excel knowledge, but pivot tables and VLOOKUP's a plus!
• 3-way matching experience

This is a Contract to Hire position based out of Newport Beach, CA.

The pay range for this position is $24.04 - $30.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
This is a fully onsite position in Newport Beach, CA.

Final date to receive applications:
This position is anticipated to close on Jan 23, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.