Receptionist, Administrative​/Clerical

RECEPTIONIST AND SWITCHBOARD OPERATOR - Werz Central Office

$18.48 an hour, 230 days a year

Employment terms:
Full Time

Responsible to:
Director of Curriculum

Attend to and greet all visitors and staff courteously on the phone and face to face. Determine their needs, deal with inquiries and direct or escort them to the proper person or office.

• answer telephone, screen and direct calls
• take and relay messages
• operate central office switchboard
• greet persons entering building
• direct persons to correct destination
• provide general administrative and clerical support
• assist with support typing and word processing services when required
• receive and distribute incoming and outgoing U.S. mail and school/interoffice deliveries
• code and check mileage for travel expense forms
• telephone for maintenance support personnel when needed
• responsible for ordering telephone lines, calling in repairs for all schools and central offices
• provide information to callers as needed
• deal with queries from the public and customers
• ensure knowledge of staff movements in and out of organization
• monitor visitor access and maintain security awareness
• prepare correspondence and documents
• schedule appointments / maintain appointment diary either manually or electronically
• organize conference and meeting room bookings
• coordinate meetings and organize catering
• monitor and maintain office equipment
• control inventory relevant to reception area
• responsible for ordering office supplies, snacks, and drinks
• maintains safe and clean reception area
• complying with procedures, rules, and regulations
• perform such other miscellaneous school communication and clerical duties as may be assigned

• verbal and written communication skills
• telephone skills
• professional personal presentation
• customer service orientation
• information management
• organizing and planning
• attention to detail
• initiative
• reliability
• stress tolerance

The Coweta County School System does not discriminate on the basis of age, sex, race, color, national origin or disability in its educational programs, activities or employment practices.