AP Coordinator

About the Opportunity

• This position entails, but is not limited to the following general responsibilities:
• Manage the AP processing function, and act as a day‑to‑day liaison between the company and its vendors.
• Guarantee accuracy, consistency, and timely completion of the accounts payable process.
• Receive and review all invoices/payables documents for accuracy via system, ensuring appropriate documentation, ensuring where applicable, all invoices are matched to Purchase orders and are approved in accordance with corporate policies.
• Reviewing invoices posted in system via the connector to ensure that all invoices are correctly posted with the correct taxes.
• Ensure correct coding and allocation of all invoices by account, department, location, program and where necessary, capture bill back information for monthly intercompany billings to other entities in the corporate group.
• Ensuring cheque runs, EFT’s and wires are generated on a routine and timely basis, that all cheque packages are correctly prepared and supported by approvals and documented coding.
• Ensure that payments are appropriately scheduled to take advantage of credit terms, always being issued in compliance with terms.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.

• Experience with month‑end financial reconciliations, analysis, and closing processes are a plus.
• Must be detail‑oriented, well‑organized, and able to work independently
• Post‑secondary education in accounting, finance, or business administration, or equivalent experience.
• Previous experience with ERP software
• 4+ years’ experience in accounts payable

$24 - $26 / hour

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #471269.

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.