Anaesthetics Service Coordinator

Overview

Go back The Newcastle upon Tyne Hospitals NHS Foundation Trust

The closing date is 27 January 2026

We are seeking a highly organised and proactive Administrator to join the dynamic Anaesthetics Team at the RVI.

We are looking for someone who is experienced in administrative roles, with a knowledge of medical terminology and a demonstrable understanding of rota systems. The individual will be proficient in using NHS soft wear packages/systems and Microsoft Office applications. A confident communicator with excellent interpersonal skills and able to manage multiple tasks and prioritise effectively. We are looking for someone who is detail-oriented, with a commitment to accuracy and confidentiality, a team player who can also work independently.

• Interview Date: 5th February 2026
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.

NO AGENCIES PLEASE

The Anaesthetic coordinator plays a crucial role in ensuring a smooth and safe operation of theatre services by managing and coordinating anaesthetic rotas and schedules

Work closely with Medical Lead to ensure appropriate anaesthetic cover for Theatre lists and theatre/patient safety

To generate and publish a weekly anaesthetic rota that is safe at time of publication

Lead point of contact for anaesthetic rota queries and issues

Regularly reviewing theatre lists and proactively addressing issues or changes that have not been communicated by specialties

Coordinating and monitoring anaesthetic rota, ensuring that any changes to theatre lists are appropriately and safely reflected in the rota

Manage theatre allocation of over 100 Consultant Anaesthetists, and 50 Trainees (on a 6-month rotational basis) and to allocate to lists depending on specialty and surgical procedures scheduled.

Coordinating rota request changes. This will require comparison of a range of options, before assigning duties to the most appropriate clinician.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Royal Victoria Infirmary (RVI)
• Freeman Hospital
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit:
Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

The Anaesthetic coordinator plays a crucial role in ensuring a smooth and safe operation of theatre services by managing and coordinating anaesthetic rotas and schedules

Work closely with Medical Lead to ensure appropriate anaesthetic cover for Theatre lists and theatre/patient safety

To generate and publish a weekly anaesthetic rota that is safe at time of publicationand consists of over 350 theatre sessions

Regularly reviewing theatre lists and proactively addressing issues or changes that have not been communicated by specialties

Coordinating and monitoring anaesthetic rota, ensuring that any changes to theatre lists are appropriately and safely reflected in the rota

Manage theatre allocation of over 100 Consultant Anaesthetists, and 50 Trainees (on a 6-month rotational basis) and to allocate to lists depending on specialty and surgical procedures scheduled.

Work closely with college tutors to ensure trainees receive appropriate allocation to surgical lists to ensure all training needs are met

Coordinating rota request changes. This will require comparison of a range of options, before assigning duties to the most appropriate clinician

Managing additional requests for theatre lists, including weekend, evening and private patients. Ensuring appropriate provision of anaesthetic, theatre and recovery staff

Responsible for coordinating and updating theatre cancellations and reinstatements.

Coordinating responses and managing information, queries and requests from theatres and anaesthetics and liaising with surgical specialties

Lead point of contact for anaesthetic rota queries and issues

Exercise judgement when organising appropriate replacement anaesthetic cover for theatres in the event of sickness etc, ensuring an…