Junior Executive Assistant

The Junior Executive Assistant provides day‑to‑day administrative, organisational, and operational support to the Executive Assistant and the wider Executive Team. The role ensures smooth coordination of inboxes, calendars, travel logistics, documentation, and content support. It is ideal for someone who is highly organised, proactive, and eager to grow within a fast‑moving, high‑performance environment.

• Email & Communication Support
  • Manage shared inboxes, including tagging, filing, and flagging items needing senior review.
  • Draft simple replies for EA review.
  • Monitor Linked In messages for simple actions and follow-ups.
  • Coordinate Linked In connection requests from events or research activity.
• Calendar & Meeting Logistics
  • Perform basic calendar scheduling and internal meeting bookings.
  • Organise room and location bookings.
  • Coordinate simple recurring meetings (e.g., internal syncs).
  • Keep the CEO meeting tracker up‑to‑date and accurate.
  • Prepare weekly "calendar health checks" (clashes, over bookings, unclear agendas).
  • Support EA in preparing agendas or materials for recurring meetings.
• Travel Coordination (Entry‑Level Tasks)
  • Gather travel options (flights, hotels, journeys) for approval.
  • Complete standard travel booking forms.
  • Handle travel insurance documentation.
  • Provide administrative support for visas, ESTA, Global Entry.
  • Maintain leader travel profiles and required documents (passport expiry, loyalty numbers).
  • Manage receipts and documentation related to business travel.
  • Keep a database of preferred hotels, dining preferences, and travel providers.
• Documentation, Transcription & Research
  • Support EA with transcription clean‑up and summary drafting.
  • Maintain shared folders for transcripts, PPTs, and research outputs.
  • Prepare simple briefing sheets (meeting purpose, attendees, context).
  • Support updates to templates and SOP‑aligned documentation.
• Administrative Operations
  • Prepare expense reports and upload receipts.
  • Upload relevant documents and information into Hub Spot records.
  • Proofread simple documents for clarity and formatting.
  • Conduct light research tasks when required.
  • Perform basic PowerPoint formatting (not strategic content creation).
• Content & Media Support
  • Carry out basic video trimming or simple edits.
  • Support newsletter preparation by formatting inputs and gathering contributors' materials.
• Coordination & Support Tasks
  • Support podcast scheduling and administrative activities.
  • Act as liaison for transactional tasks with vendors, book suppliers, travel providers, etc.
  • Coordinate simple logistics such as book orders or illustration work.
  • Support the Executive Assistant with miscellaneous and ad‑hoc tasks as needed.
• Core Values
  • Science – Approach tasks with curiosity and evidence‑based thinking, ensuring decisions and recommendations are grounded in accurate information.
  • Openness – Communicate clearly, share information transparently, and collaborate confidently with colleagues and stakeholders.
  • Ownership – Take responsibility for delivering accurate, timely administrative support and proactively follow tasks through to completion.
  • Agility – Adapt quickly to changing schedules, shifting priorities, and new tools or processes to support the Executive Office effectively.

• Strong organisational skills with excellent attention to detail.
• Confidence working with calendars, email systems, and productivity tools.
• Ability to manage multiple tasks and prioritise effectively.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Experience supporting a busy office or administrative function.
• Basic familiarity with video editing or presentation tools.
• Prior exposure to travel coordination or corporate scheduling.

• 7% Employer pension contributions (you become a member of the scheme).
• 25 days holiday + UK bank holidays, with an additional 0.5 days for every year of service.
• 4× Salary life assurance.
• Private medical insurance with Bupa.
• Medical cash back scheme (for optical, dental, etc.).
• Flexible working environment – work whenever and wherever that suits you. We measure results, not the amount of time you spend behind your laptop.
• Employee referral scheme bonus of…