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Administrative Assistant
Job in
Newcastle upon Tyne, Newcastle, Tyne and Wear, SY7, England, UK
Listed on 2026-01-15
Listing for:
Actalent
Full Time
position Listed on 2026-01-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator
Job Description & How to Apply Below
We are looking for a proactive and detail-oriented Individual to provide remote administrative and technical support to project managers within the UK Field Engineering team. This role focuses on supporting the deployment of engineering solutions for a blue chip company located in the UK.
Key Responsibilities Remote Technical Project Support- Gather updates from project managers and maintain overall project schedules for UK/IE projects.
- Manage site contractor pre-work documentation (Avetta, permit to work, vendor day passes) and add visitors to sites.
- Create country-specific guidelines and FAQs for Avetta, background checks, and vendor day passes; conduct vendor training sessions and maintain revisions.
- Weekly budget updates and maintenance of the UK/IE budget file.
- Monitor outstanding invoices and new purchase orders.
- Transfer project documentation from vendor storage to internal file storage systems.
- Experience in Industrial, Mechanical, or Process Engineering (or equivalent).
- Proven track record as a Project Manager for medium-complexity projects.
- Proficiency in Microsoft Project and Microsoft Excel.
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