Bids Coordinator

Job Description

Norton Rose Fulbright is a global law firm with over 50 offices and 7,000 employees worldwide. We provide pre‑eminent corporations and financial institutions with a full business law service. Our strategy and culture are closely intertwined, focusing on true global collaboration and innovative thinking. We seek people who are innovative, commercial, and value the work they do.

Our Newcastle office is recruiting a Bids Coordinator to support the EMEA Strategic Bids Team. Bidding is a key part of our business, winning work and growing client relationships.

You will compile documents to send to clients, ensuring all information is accurate and error‑free. The role requires excellent attention to detail and experience in a fast‑paced corporate environment. Training and support are provided throughout.

• Bids Management - London

• Monitor portals and email inbox
• Review daily opportunity emails
• Keep teams updated on document status
• Maintain the team’s project tracking system
• Read and understand client bid documentation, deadlines and submission requirements; draft compliant responses to queries
• Assist with planning and coordination of all aspects of bid documents
• Sourcing content from lawyers and others, checking and rechecking content provided
• Take guidance and comments from lawyers and action these changes in documents
• Review existing documents to see if they can be repurposed
• Format and customize content
• Ensure all documents are free from errors
• Create first drafts of diagrams and flow charts
• Manage documentation to ensure correct layout and high standard, including adapting

• Absolute attention to detail
• Minimum 1 year experience in a corporate/office environment
• Accurate writing, spelling and proofreading skills
• Ability to multitask
• Ability to work under pressure and to tight deadlines
• Excellent working knowledge of Word and Power Point
• Excellent written communication and free‑text drafting skills
• Proactive and eager to learn
• Strong organisational, planning and communication skills

We strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, feel a sense of belonging, and realise their full career potential. We offer flexible work models and inclusive employment policies, and provide access to wellbeing programmes. We are proud to be an equal opportunities employer and encourage applications from individuals who complement our existing teams.

If you require tailored adjustments or accommodations, please let us know.

• Entry level

• Full‑time

• Sales and Business Development