HSE Administrator

At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry‑level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.

We are looking for a HSE Administrator to join our team on a permanent basis. This role will support the SHE leadership team in day‑to‑day HSE related administration, and coordination of the HSE department and its activities.

• Provide general administrative support to the HSE Director and wider HSE Team.
• Handle incoming HSE enquiries and liaise with external stakeholders where required.
• Support the scheduling of internal/external meetings and keep a record of meeting minutes and distribution.
• Assist in the preparation, filing and organisation of safety related documentation, ensuring confidentiality of sensitive safety related information.
• Assist in preparation of HSE related presentations and achieving HSE reporting deadlines.
• Assist in organising, tracking and completion of Active Monitoring, Workplace Monitoring and Life Saving Rule Inspection activities/records.
• Maintain HSE team’s channel on Microsoft TEAMS.
• Distribute correspondence and internal HSE communications.
• Support with HSE campaigns and initiatives, procedure review / updates and in the preparation of external audits.
• Support with Prequalification Questionnaires and ASSURE and SYPOL tasks when required.
• Facilitate the SHE team’s use of HSE digital systems.
• Ensure timely delivery of project work, tracking actions of the wider team and compliance.
• Complete project work including PowerPoint presentations, spreadsheets, reports and agenda material.

• Ability to plan, prioritise and organise own workload.
• Strong attention to detail and accuracy in managing documents and data.
• Professional in approach to dealing with issues and employees.
• Appreciation of confidentiality and discretion.
• Ability to handle multiple tasks, work as part of a team and meet deadlines.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office suite.
• Excellent information sharing ability and able to adapt to audience.
• Good level of understanding and knowledge of HSE legislation and codes of practice.
• Demonstrable understanding of SharePoint / online management system software / action tracking.
• Experience in HSE or construction / heavy industry related environment.
• Experience of dealing with HSE management systems and processes.
• Health and Safety coursework or qualification.

Our mission is clear: to be the most reliable and efficient provider of technical industrial services. KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, E, C&I and more. We focus on improving energy efficiency and extending asset life cycles. The company has twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people.

Our people are our lifeforce and every day they deliver excellence to our customers. KAEFER UK & Ireland is part of the KAEFER Group, a global €2.4 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 contracts internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.

We take pride in being part of a global company with common values and many diverse and individual voices. We make positive contributions in the communities where we live and work – after all when it counts, count on us! Our Values unite us as a team, they serve as the foundation of everything we do. They define who we are, guide our actions, and inspire us to be our best every day –…