Executive Assistant

Executive Assistant

Department: Business Support

Employment Type: Full Time

Location: UK

Reporting To: Baba Devani

Compensation: £50,000 - £55,000 / year

Make a difference

At Deter Tech we give peace of mind to people and communities, every day. Making the world a safer, more secure place is what matters to us. And it’s what sets us (and you, if you join us…) apart from the crowd. Deter Tech continues to grow and has big plans for the future. Join us and see how you can contribute to our future success.

What’s expected of you?

As an Executive Assistant, you’ll play a key role in delivering our ambitious growth plans and ensuring our customers receive best‑in‑class security solutions. This is an exciting opportunity to work in a fast‑growing, technology‑driven business, where innovation and collaboration drive everything we do.

In this role, you'll work closely with the CEO and CFO, supporting high‑impact initiatives, coordinating global operations, and engaging with senior leaders. It's a unique chance to contribute at a strategic level while gaining exposure to international business and executive decision‑making.

• Manage complex and ever‑changing executive calendars, ensuring optimal scheduling across multiple global time zones.
• Coordinate international travel arrangements, including flights, visas, accommodations, and detailed itineraries for the CEO and CFO.
• Facilitate seamless communication across regions and time zones, ensuring timely information flow between global teams.
• Prepare for and attend high‑level meetings, take accurate minutes, and ensure prompt distribution and follow‑up on action items.
• Liaise effectively with board members, executives, and staff at all levels, adapting communication style to suit the audience.
• Maintain strict confidentiality when handling sensitive and strategic information.
• Support the CEO and CFO in driving strategic projects, including tracking progress, collating inputs, and ensuring deadlines are met.
• Coordinate and organise executive team meetings, ensuring all participants are aligned and well‑prepared.
• Submit monthly expenses on behalf of the CEO and CFO with attention to accuracy and timeliness.
• Be willing and able to travel across operational territories to provide in‑person support when needed.
• Thrive in a fast‑paced, evolving environment, demonstrating adaptability and resilience as the business grows and priorities shift.

• Proven Executive Support Background
  Minimum of 5–7 years’ experience supporting C-level executives (preferably a CEO and/or CFO) in a fast‑paced, global environment.
• Calendar and Travel Management
  Demonstrated experience managing complex calendars and coordinating international travel, including familiarity with global visa requirements, multi‑leg itineraries, and travel risk management.
• Project Coordination
  Experience supporting or managing strategic projects with multiple stakeholders, ensuring timelines are tracked and deliverables met.
• Board and Stakeholder Engagement
  Prior experience engaging with board members and senior stakeholders with professionalism and discretion.
• Multinational Environment
  Experience working across multiple time zones and cultures, ideally in a multinational organisation.

• Exceptional Organisational Skills
  Ability to prioritise tasks, manage competing deadlines, and maintain accuracy under pressure.
• Advanced Communication Abilities
  Excellent written and verbal communication skills, with the ability to adapt tone and messaging to suit diverse audiences, from executives to frontline teams.
• Meeting and Minute‑Taking Proficiency
  Skilled in preparing agendas, capturing accurate meeting minutes, and managing follow‑up actions with minimal oversight.
• Tech‑Savvy
  High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), video conferencing platforms (e.g., Zoom, Microsoft Teams), and travel/expense tools (e.g., Concur, SAP, Trip Actions).
• Discretion and Confidentiality
  Proven ability to handle sensitive and confidential information with integrity and discretion.
• Proactive Problem Solver
  Demonstrates initiative, anticipates needs, and acts with sound judgment in ambiguous or time‑sensitive situations.
• Attention to Detail
  Meticulous in managing logistics, communications, and document handling.
• Cultural Agility
  Strong intercultural awareness and the ability to work effectively with diverse global teams.
• Flexibility to Travel
  Willingness and ability to travel as needed to provide in‑person support across international operational hubs.

• 25+ Days of Holiday
• Healthcare scheme
• Company pension scheme
• Employee Assistance Programme
• Life Cover 4x salary
• Smart Water Product Pack
• Wider Benefits Portal
• Buy Holiday Scheme
• Employee Recognition Programme