Emergency Management Coordinator

We’re seeking an energetic candidate eager to build on our emergency preparedness and risk management program and take it to the next level. Join a fast paced and well supported administration team who think outside of the box to care for our citizens every day. Dive into emergency policy, training, development of safety standards and more. In this position you will be able to make a difference.

If you are passionate about building resilient communities and ensuring safety for staff, please apply!

This position is responsible for coordinating the City’s Safety, Risk, and Emergency Preparedness plans with state, county, and federal agencies. This position guides Emergency Preparedness activities for the City and engages with the wider community. This position acts as Safety Committee Chair, leads and audits city safety operating procedures and safety training compliance working with departments and agencies for interaction with laws, regulations, SOPs, and policy.

Additionally, this position oversees the city’s fleet program and is the point person for citywide insurance policies and questions.

Works under the direct supervision of the City Recorder.

None. May direct the work of line staff, support staff, interns, or volunteers.

• Coordinates the City’s Safety Risk and Emergency Preparedness plans with state, county, and federal agencies.
• Writes and updates city plans including but not limited to, the Emergency Operations Plan, the Safety Manual, the Fleet Management Plan, the Infectious Disease Control plan, Emergency Natural Hazard plan, heat and smoke safety, safety training compliance, documentation, and signage.
• Oversees and maintains the city’s fleet inventory. Coordinates the fleet replacement schedule with the relevant Public Works Supervisor. Ensures city vehicles are adequately insured and takes care of any title transfers that may be needed.
• Completes the annual citywide insurance renewal (non-medical, non-benefit related).
• Provides guidance documents and operating procedures, working with departments and agencies for interaction with laws, regulations, SOPs, and policy.
• Provides training and partners with other departments, committees, teams, and/or outside organizations on projects. Coordinates employee training. Tracks and audits all FEMA NIMS and safety training city wide.
• Conducts tabletop, functional and full-scale exercises, prepares exercise reports and after-action reviews and provides instruction and conducts exercises with the local Incident Management Team.
• Assists departments with Job Hazard Analysis and risk evaluations for PW Crews, vehicle occupancy, and updates policy and SOPs as needed.
• Assists departments with Emergency Preparedness plans. Prepares updates to City-wide response plans, hazard plans, and resource plans.
• Serves as public health emergency/ pandemic liaison. Checks local, county, State, and Federal agencies for changes in protocols, updates policy and leadership or staff as necessary, prepares policy documents, reviews with legal teams, and presents to leadership for approval.
• Conducts research, gathers, and interprets data, and prepares data for studies, reports, and recommendations; coordinates activities with other departments and divisions as needed.
• Attends training on OSHA, BOLI, OHA, FEMA and safety related to assignments
• Monitors inter-governmental actions affecting the City within sphere.
• As directed this position may interface with agencies such as DEQ of the EPA on safety or public awareness issues.
• Requests bids, contacts vendors, makes recommendation, evaluates costs, and orders material related to the safety program.
• Researches changes in laws, analyzes how the changes affect current City procedures, develops, and instructs staff on new laws, procedures, and policies.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.