Conference Manager

George Fox University's Event Services team is seeking a detail-oriented, high-energy team member who loves juggling logistics, supporting student learning experiences, and helping events run smoothly. This is a hands‑on, operations‑focused role for someone who thrives in fast‑paced environments and enjoys working directly with students, guests, and campus partners.

The Conference Experience Manager plays a key role in creating welcoming, well‑organized, and meaningful conference and event experiences at George Fox University. This position supports the planning, coordination, and execution of university‑sponsored conferences, summer camps, and events, with a particular focus on operational excellence and student employee development.

Serving as the primary operational lead for the Pre‑College Institute (PCI) summer camp, this role works closely with campus partners, external guests, and student employees to ensure safe, engaging, and high‑quality experiences year‑round.

This is an in‑person, entry‑level professional role with hands‑on, year‑round evening and weekend shifts, including Sundays, based on scheduled conferences and events.

• Coordinating logistics for assigned conferences, summer camps, and events, including set‑up, on‑site support, and tear down.
• Serving as the on‑site operational lead for assigned conferences and events, resolving issues quickly and maintaining an organized, welcoming environment.
• Collaborating with campus departments to develop and execute event production plans.
• Utilizing 25
  
  Live to manage event schedules, reports, and daily operational information.
• Recruiting, hiring, training, and supervising PCI student employees.
• Leading student staff through conference set‑ups while fostering professionalism, teamwork, and positive morale.
• Planning, facilitating, and supervising indoor and outdoor PCI activities, ensuring safety and engagement.
• Ensuring event guests and program participants comply with university policies and applicable regulations.
• Maintaining PCI program compliance with relevant agencies, including the Oregon Health Authority.
• Supporting large campus‑wide events in collaboration with the Event Services Team.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross culturally with respect, appreciation and humility.
• Other duties as assigned.

No two days look the same. The Conference Experience Manager may spend one day planning logistics and coordinating event details, and the next overseeing a camp check‑in, leading student staff training, or helping deliver a major campus‑wide event. The role regularly includes evenings and weekends, including Sundays, with occasional seven‑day work stretches during peak seasons such as summer conferences and PCI.

This position works closely with departments across the university and frequently engages with external guests, partners, and high school students. Success in the role requires creativity, flexibility, and the ability to adapt quickly in a dynamic, fast‑paced environment.

• Strong and clear communication skills, are a consistent listener, and a contributor of new ideas.
• An outgoing personality that can build positive relationships with students and university employees.
• Strong emotional intelligence, willing to seek guidance and clarity when needed. A proactive self‑starter with a strong work ethic.
• The ability to be a team player that can easily pivot on short notice. Flexibility is a key factor.
• Demonstrated proactive problem‑solving. This person will need to act quickly on their feet to ensure events run smoothly and collaboratively.
• A valid driver’s license with an excellent driving record and ability to pass the University approved driver requirements.
• Legal authorization to work in the United States. This position does not…