Accounts Receivable​/Payeeship Clerk

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Working the agency accounts receivable report daily and maintaining complete records of work performed on each claim outstanding.
• Consistently follow up with customers and payors with overdue accounts, both by phone and e-mail, to ensure timely payments on open invoices.
• Researches and processes denials to ensure rebilling to appropriate payers if necessary.
• Provide thorough and accurate documentation of clients’ accounts, keeping record of all collection activities.
• Maintains responsibility for developing and establishing an initial budget for clients (payees), and revises the budget as situations and needs change.
• Plans for, and distributes client money on a regular schedule, and pays client bills on a timely basis.
• Performs banking functions on behalf of clients, and reconciles client bank accounts. Keeps client records organized.
• Confers and negotiates with landlords, utility companies, and business on behalf of the client regarding payment of bills.
• Communicates with Social Security Administration and completes required annual reports regarding clients.
• Provides assistance and support during government auditing of client records.
• Collaborates with co-workers and others to encourage clients to work toward independent, meaningful and productive living.
• Maintains confidentiality of HIPAA and other confidential and sensitive information.
• Maintains the highest level of integrity and professionalism in all aspects of job performance.
• Keeps abreast of current trends and “best practices” in the field. Attends and participates in required trainings on topics relevant to the job and to behavioral healthcare.
• Performs job responsibilities and maintains all records in accordance with BHP’s policy, procedure, and applicable laws and regulations.

• Files and scans paperwork into client charts.
• Performs other duties as assigned.

• Outstanding accounts are worked on a daily basis and tracking sheets are compiled to show work completed.
• Month over month comparison of A/R categories highlighting progress or challenges.
• Client bills are paid in a timely manner, providing funds as permitted.
• Annual reports are completed accurately and by due dates.
• Client bank accounts are reconciled within 15 days of receipt of bank statement.

• Education, Experience And Training
  One (1) year collection experience working with Medicaid, Medicare, and commercial insurance required.
  One (1) year bookkeeping experience desirable.
  Associate’s degree in a related field, preferred.
• Licenses or Certifications
  None

• Upon conditional hire, and as a condition of employment, each employee is required to submit to and pass a drug test, criminal background check, and may be required to submit to driving record check, personal vehicle inspection, and be insurable under BHP’s driving insurance provider guidelines depending on job duties.
• Ability to document personal identity and employment eligibility within three days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act (I-9) requirements.

• Application of job-related software including Electronic Health Record software, and Microsoft Word and Excel; inputting electronic data; identifying technical resources; operation of computer, printer, and other job equipment.