Temporary Legal Practice Assistant

Job Category:
Legal Support Staff
Risquisition Number: PRACT
001198
Posted:
January 6, 2026 Full-Time Newark, NJ 07102, USA

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We currently have an opportunity for a Practice Assistant in our Newark, NJ office to work with attorneys in our Biotechnology and FDA practice area. Please apply if you have a strong Litigation skillset and/or experience with Healthcare Litigation. Please no Med Mal or Personal Injury.

• Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines.
• Prepare and format pleadings, discovery, and other litigation documents.
• Organize, Bates stamp, index, and maintain electronic and paper case files; track deadlines; and ensure compliance with local and federal court rules (including ECF, E-Portal).
• Set up Collabspaces for clients to upload documents in Net Docs.
• Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system.
• Calendar deadlines and schedule mediations, arbitrations, client meetings, etc.
• Manage busy attorney schedules.
• Coordinate travel arrangements through corporate travel companion, Navan.
• Prepare and submit expense reports.
• Assist with billing, attorneys' time and Proforma review through 3E.
• Work collaboratively with other practice assistants in your support team to provide administrative support to attorneys office-wide.
• Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality.
• Other related duties, as assigned.

• A minimum of 2 years' experience as a litigation practice assistant (legal secretary).
• Experience in Healthcare Litigation, especially in FDA or Biotechnology industries, a strong preference.
• Excellent time management and interpersonal communication skills a must.
• Strong attention to detail, initiative, and follow-through.
• Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
• Proficient in MS Word, Outlook, Excel, and other computer and document management systems.

$32.00 - 42.00 per hour based on experience.

We are an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.