Temporary Legal Practice Assistant

Overview

Temporary - Legal Practice Assistant (6+ months)

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We currently have an opportunity for a Practice Assistant in our Newark, NJ office to work with attorneys in our Biotechnology and FDA practice area. Please apply if you have a strong Litigation skillset and/or experience with Healthcare Litigation. Please no Med Mal or Personal Injury.

• Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines.
• Prepare and format pleadings, discovery, and other litigation documents.
• Organize, Bates stamp, index, and maintain electronic and paper case files; track deadlines; and ensure compliance with local and federal court rules (including ECF, E-Portal).
• Set up Collabspaces for clients to upload documents in Net Docs.
• Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system.
• Calendar deadlines and schedule mediations, arbitrations, client meetings, etc.
• Manage busy attorney schedules.
• Coordinate travel arrangements through corporate travel companion, Navan.
• Prepare and submit expense reports.
• Assist with billing, attorneys’ time and Proforma review through 3E.
• Work collaboratively with other practice assistants in your support team to provide administrative support to attorneys office-wide.
• Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality.
• Other related duties, as assigned.

• A minimum of 2 years’ experience as a litigation practice assistant (legal secretary).
• Experience in Healthcare Litigation, especially in FDA or Biotechnology industries, a strong preference.
• Excellent time management and interpersonal communication skills a must.
• Strong attention to detail, initiative, and follow-through.
• Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
• Proficient in MS Word, Outlook, Excel, and other computer and document management systems.

$32.00 - 42.00 per hour based on experience.

We are an Equal Opportunity Employer.