Controller, Finance & Banking, Accounting Manager

Controller

Location: Newark, NJ

Position Type: Full‑Time

Schedule: Monday–Friday, Standard Business Hours

Salary: Based on Experience

Position Summary

We are seeking an experienced and hands‑on Controller to oversee all accounting and financial operations across a multi‑entity, multi‑property real estate portfolio. This role is responsible for full‑cycle accounting, cash management, reporting, compliance, and coordination with external accountants, banks, and partners.

The Controller will play a critical role in maintaining financial accuracy, strengthening controls, supporting ownership with clear and timely reporting, and ensuring all financial obligations are executed properly. This position requires strong real estate accounting experience, excellent organizational skills, and the ability to manage complex financial structures with precision.

Key Responsibilities Accounting & Financial Oversight

• Oversee all accounting operations across multiple properties and entities
• Ensure accurate, timely financial records and reporting
• Develop and maintain monthly, quarterly, and annual financial reporting packages
• Serve as the primary accounting liaison to ownership, banks, and external accountants

Banking & Cash Management

• Oversee all bank accounts and monitor daily balances
• Ensure proper cash allocation and liquidity management
• Perform and review monthly bank reconciliations for all accounts

Payroll Oversight

• Coordinate payroll with third‑party payroll provider
• Ensure payroll accuracy, compliance, and timely processing
• Manage monthly payroll bill‑backs between affiliated entities

Tenant Bill‑Backs & Reconciliations

• Oversee monthly, quarterly, and annual tenant bill‑backs
• Manage CAM, utilities, insurance, and real estate tax reconciliations
• Handle year‑end reconciliations and adjustments

Accounts Receivable (A/R)

• Oversee rent collection via checks, ACH, and Rent Cafe
• Ensure accurate posting of receipts into Yardi
• Oversee monthly tenant invoicing through Yardi Breeze

Accounts Payable (A/P)

• Oversee processing and review of all invoices
• Ensure accurate invoice entry into Yardi across all entities
• Review and approve A/P schedules prior to payment

Insurance, Compliance & Controls

• Ensure timely payment of insurance premiums
• Ensure leasing commissions are paid accurately and on time
• Maintain strong internal controls and compliance standards

General Ledger & Recordkeeping

• Oversee maintenance of general ledgers for all properties and management entities
• Ensure proper recordkeeping in Yardi, Dropbox, and internal systems

Financial Reporting

• Prepare and oversee delivery of:
  • Monthly P&Ls per property (with budget comparisons)
  • Monthly portfolio‑level P&Ls and YTD reporting
  • Monthly balance sheets per property and portfolio
  • Quarterly management company P&Ls

Month‑End & Year‑End Close

• Oversee month‑end close on a cash basis
• Manage year‑end close, GL tie‑outs, and adjustments
• Provide trial balances and financials to external accountants
• Oversee preparation and distribution of K‑1s

Mortgages, Taxes & Fees

• Ensure mortgage payments are made and recorded properly
• Set up recurring wires when required
• Ensure real estate taxes are paid for applicable properties
• Calculate and prepare monthly management fee schedules

Utilities, Development & Special Projects

• Ensure utilities are paid and recorded accurately
• Oversee development‑related expenses per contract terms
• Track and allocate acquisition‑related costs
• Bill partners quarterly for shared acquisition expenses

Credit Card Oversight

• Review and approve all credit card charges
• Ensure timely payment of balances
• Allocate expenses accurately across entities

External Coordination

• Respond to bank and lender requests for financial documentation
• Work closely with external accountants on audits and tax filings

Access & Authority

• View‑only access to all bank accounts (no check signing or fund transfers)

Qualifications

• Extensive experience in accounting or controller‑level roles
• Strong real estate accounting background required
• Proficiency with Yardi (Breeze or Voyager preferred)
• Advanced Excel and financial reporting skills
• Experience managing multi‑entity, multi‑property portfolios
• Highly organized, detail‑oriented, and dependable

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