Administrative Analyst SY ; NBOE

Address

765 Broad Street, Newark, New Jersey 07102

Roger Len, Superintendent

Administrative Analyst – Office of School Business Administrator (pending availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position of Administrative Analyst within the Office of School Business Administrator. This title is governed by the New Jersey Civil Service Commission; candidates will be placed as provisional employees and must later take a Civil Service examination to remain as permanent employees. The role involves analyzing and evaluating administrative procedures, practices, and organizational structure to provide information and recommendations to management on ways to improve administrative functions and managerial control of operational activities.

Under direction, performs the work involved in analyzing and evaluating administrative procedures, practices, and organizational structure to provide information and recommendations to management on ways to improve administrative functions and managerial control of operational activities; does related work as required.

The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Note: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

• Five (5) years of professional experience in analyzing, evaluating, and providing advice to management on such matters as work methods and procedures, communications, budgeting, organizational structure, manpower utilization, distribution of work assignments, delegation of authority, policy development, records management, or similar areas.
• Possession of a bachelor’s degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
• Possession of a master’s degree in Business Administration, Public Administration, Industrial Management, Industrial Engineering, Industrial Psychology, Political Science, or Government.

Note: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

• Interviews employees, supervisors, administrative officers, and others to gather facts and collect work samples.
• Negotiates approval of proposals and recommendations.
• Provides advice based on established practices, theories, techniques, methodology, and precedents.
• Installs approved organizations, methods, and procedures.
• Initiates and maintains contacts in the execution of authorized studies and exploratory contacts where no major problems are anticipated in arranging for a study or other type of project.
• Recommends organizational structures, methods, procedures, and similar matters based on studies made and on the application of established practices, theories, techniques, methodology, and precedent.
• Reviews programs and activities and evaluates administration objectives, efficiency, effectiveness, and suitability to current conditions, costs, and accomplishments.
• Determines whether activities and programs are essential to good government and are carried out economically and efficiently.
• Assists in policy planning.
• Assists in the preparation of the budget.
• Appraises the adequacy and efficiency of operating systems and gives advice to management.
• Analyzes problems brought to light and resolves same.
• Compiles and interprets data.
• Assists in the installation of administrative improvements including work systems,…