Procurement Coordinator

Overview

For over 50 years, Innovations has been committed to forward-thinking design and creating wall coverings that transform interiors. As pioneers in the industry, we introduced many firsts by experimenting with new materials and design techniques. From our inspired products to our highly regarded service, we are dedicated to elevating the shopping experience every step of the way. Our headquarters is located in SOHO, New York.

As we grow our team, we are seeking an experienced member for the role of Procurement Coordinator. This is an opportunity to play a direct role in the growth and success of our organization.

The Procurement Coordinator serves as liaison between the company and external suppliers, reporting directly to the Procurement Manager. A large portion of the day is spent making calls, sending emails to suppliers, and communicating with team members as needed. Daily monitoring of open purchase orders; following up with suppliers to manage ship date and/or shipping information.

• Create purchase orders as needed, reviewing for price and order detail accuracy.
• Liaise with suppliers regarding updates and details of each purchase order, such as price, quality of goods, deadlines, expectations, etc.
• Monitor order acknowledgements for correct information, relaying production delays/lead times/backorder dates to CS and sales staff.
• Coordinate shipping process with suppliers and freight forwarders, providing all necessary shipping documents.
• Process tracking for final invoicing.
• Assist with resolving defect or shipping claims, including replacement orders and reshipments.
• Facilitate CFA requests as needed.
• Assist with resampling projects for sample inventory.
• Assist NP Coordinator with various new product projects and custom request projects, creating new styles and codes for ordering.
• Manage shipping exceptions and invoice discrepancies and notify appropriate staff.

• Previous customer service experience preferred.
• Background knowledge of shipping coordination with Fed Ex, UPS and DHL.
• Good written and verbal communication.
• Able to manage fast-paced daily workflow.
• Good organization and time management skills.
• Self-starter and forward thinker.
• Able to work independently and/or collaborate in groups as needed.