Administrative Assistant

Title: Administrative Assistant I

Department: Electrical and Computer Engineering

Reports To: Professor and Chair, Electrical and Computer Engineering

Position Type: Staff

Position Summary: Under the direction of the Chair of the Electrical & Computer Engineering department, the Administrative Assistant is responsible for the administration of the Center and all matters related to the Center and its associated faculty.

• Acts as principal assistant to the Director and other faculty associated with the Center on all administrative matters pertaining to the Center and associated research projects.
• Acts as the liaison between the Center, the department and various NJIT departments.
• Coordinates, collects, compiles and analyzes data; prepares reports providing conclusions and recommendations.
• Makes recommendations regarding equipment and use of space. Responsible for making sure the students are placed in workstations in the Center and that they have the necessary tools to complete their research.
• Coordinates and participates, when required, in special center functions such as Research Day, symposiums and seminars. Helps advertise such events.
• Coordinate weekly student led research presentations; order lunch and ensure timely delivery.
• Maintains inventory required for the operation of the center; manages all center records and files.
• Maintains the Center website.

• Assists in the administration and monitoring of all research and program budgets, including personnel and student assistants; identifies financial reporting errors and consults with appropriate departments to correct errors.
• Responsible for processing and recording of purchase orders, travel reimbursements, budget transfers, etc.; uses Banner System to monitor expenditures.
• Assists in the preparation of research proposals and budgets for federal and state agencies and industry; responsible for compiling and submitting progress and annual reports.
• Compiles, organizes, produces and distributes the Center's annual report.

• Assists faculty in their duties as advisors of PhD and MS students. Helps to coordinate application handling of students who are being recruited.
• Assists students with registration activities, support and other paperwork associated with maintaining status.

• Performs other duties as assigned.

• Bachelor's degree required.
• Must be able to communicate effectively in English.
• Must have three years administrative experience in an institute of higher education.
• Proficiency with Microsoft Office Suite.
• Ability to relate well to a culturally and ideologically diverse group of faculty, staff, and students.
• Ability to maintain professionalism under pressure.
• Good organizational skills and sense of follow-through.
• At the university's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Bargaining Unit: PSA

Range/Band: 20

Salary Information: In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $63,129.05-$ (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.

To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: (Use the "Apply for this Job" box below)..

FLSA: Exempt

Full-Time