Administrative Assistant, Cardio Thoracic O.R

life insurance, vision insurance, parental leave, paid time off, sick time, long term disability, tuition reimbursement

• Job Title:
  
  Administrative Assistant
• Location:
  
  Newark Beth Israel Medical Center, 201 LYONS AVENUE, NEWARK, NJ
• Department:
  Cardio Thoracic O.R.
• Facility:
  Newark Beth Israel Medical Center
• Status:
  Full-Time (Hourly)
• Shift: Day (8:00am-4:00pm, Monday-Friday)
• Pay Range: $20.00 - $26.00 per hour
• Req #:
• Category:
  Clerical / Administrative Support

Provides administrative assistance / secretarial support to the department, including the Chairman of the Department of Cardiac Surgery.

Required

• Minimum of two years prior Medical experience
• Working knowledge of Microsoft Office/Outlook and other comparable programs with typing/word processing skills at a minimum of 50 words per minute

Preferred

• Experience in healthcare and knowledge of medical terminology
• EPIC experience

• Shift: 8:00am-4:00pm, Monday-Friday
• Full Time/ Day

• Attend meetings as required; prepare agendas, meeting notices, minutes, distributions, etc. as necessary
• Maintain a filing system and follow-up mechanism that provides for effective department operation through expeditious retrieval of information, continuous information flow, response and action in a timely manner
• Manage calendars including coordination of arrangements for internal and external meetings
• Assure that necessary information and arrangements are available in advance of the scheduled event
• Open incoming mail, screen for priority items and facilitate timely referral of issues to appropriate parties as instructed
• Operate the computer and utilize word processing skills to prepare correspondence, memorandums, reports and presentations in a timely and accurate manner
• Participate in overall telephone and secretarial coverage on behalf of the entire Nursing Administration department in a professional and courteous manner
• Maintain complete and accurate telephone/visitor messages for department personnel, ensuring timely and accurate routing of messages
• Provide administrative assistance in a responsible, tactful and confidential manner
• Provide routine maintenance of general office equipment and facilitate repair calls as necessary
• Serve as Administrative Assistant to the Chairman and AVP of the Northern Department of Cardiac Surgery
• Be able to work with minimal supervision and can function independently
• All other duties as assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing.

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon...and more!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.

As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary…