Administrative Coordinator

Overview

Rutgers Biomedical and Health Sciences (RBHS) is an integrated academic health center that advances education, clinical care, and research to improve human health. RBHS includes eight schools, a behavioral health network, and six centers focused on cancer, neuroscience, translational research, biotechnology, and health‑policy. Clinical partners include Robert Wood Johnson University Hospital and University Hospital in Newark. Rutgers offers outstanding education in medicine, dentistry, pharmacy, public health, nursing, and allied health careers.

Rutgers is seeking an Administrative Coordinator for the Department of Anesthesiology at the New Jersey Medical School. The Coordinator performs a wide variety of administrative and support services within the Department of Anesthesiology/Pain Management, assists in the planning and support of program activities, and coordinates office operations. Key duties include:

• Plans and schedules the work of the department’s secretarial/administrative section to maximize effective utilization of employees, equipment, and materials within budgetary requirements.
• Maintains personnel matters for the department/division, including time and attendance records and completion of forms for Human Resources and Payroll.
• Serves as principal liaison with various administrative departments and units for the university, following up on problems and questions and maintaining a log of issues.
• Oversees maintenance of department records and ensures that files and record‑keeping systems meet department needs.
• Composes correspondence and creates and maintains databases and spreadsheets as required.

Minimum Education and Experience

• Bachelor’s Degree plus at least two years of administrative experience in a government agency, university setting, or large business office with responsibility for office management, preparation of reports, and supervision of staff.
• Equivalent experience, education, and/or training may be substituted for the education requirements.

Required Knowledge, Skills, and Abilities

• Proficient in computer applications required by the department.

Preferred Qualifications

Physical Demands:
Standing, sitting, walking, talking, and hearing. Ability to lift up to 25 lbs.

Work Environment:
Office/clinical/laboratory setting.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Minimum salary: $58,953.00;
Mid‑range salary: $70,476.00;
Maximum salary: $83,479.00. Salary offers may vary based on qualifications, experience, and available funding.

Rutgers is an equal employment opportunity institution and welcomes applications from all qualified individuals regardless of race, color, national origin, sex, disability, veteran status, and other protected categories. For more information, please see the Non‑Discrimination Statement at (Use the "Apply for this Job" box below)..