Administrative Assistant-Sdc Center For Adult Transition; Cat

Position: ADMINISTRATIVE ASSISTANT-SDC CENTER FOR ADULT TRANSITION (CAT)
Position Details

Position Information

Position Title
ADMINISTRATIVE ASSISTANT-SDC CENTER FOR ADULT TRANSITION (CAT)

Reports To
Director

Functions and Responsibilities

Job Summary

Under the supervision of the Director of Student Development and Career Services or designee, the Part-time Administrative Assistant will perform responsibilities related to assisting in the day-to-day operations of the Center for Adult Transition Program in the Office of Student Development and Counseling (SDC).

Part-time (Contingent upon grant funding)

Please Note:

Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and for the duration of employment.

Compensation:
This position offers a competitive hourly rate of $18.00 pr hour

Join a collaborative, mission-driven college community dedicated to student success and academic excellence.

Supervisory Role

Oral and written instructions are received from the Director of Student Development and Career Services or designee. The Administrative Assistant may supervise student workers.

Duties & Responsibilities

1. Handle routine office functions including managing appointments and admission of visitors, telephone coverage, and referring inquiries to the appropriate areas.

2. Support outreach initiatives, including tabling events and the dissemination of promotional materials.

3. Assist with Banner data processing, record maintenance, and related activities.

4. Complete moderately complex and routine word-processing and transcription duties.

5. Prepare, process, and file supply requisitions, purchase orders, and related documents.

6. Assist with operational and administrative details inclusive of workshops and special activities implementation.

7. Establish, maintain, and update an effective and accurate filing/retrieval system for the Center for Adult Transition (CAT) Program.

8. Arrange and coordinate required services with other college areas including, but not limited to, Print Shop, Media Production & Technology, Mailroom/Shipping & Receiving, etc.

9. Organize, monitor, and distribute bus tickets allocated to students participating in the CAT program.

10. Contribute to the development of program promotional materials and related documentation, encompassing printed materials, electronic media, and website content.

11. Maintain and control materials and supplies.

12. Maintain strict confidentiality and security of records.

13. Prepare routine, special, and ancillary reports as required.

14. Perform other related duties as required.

Physical Requirements

The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:

• Use strength to lift items needed to perform the functions of the job.

• Sit, stand and walk/move from place to place for required periods of
time.

• Move between buildings.

• Speak and hear, communicate using telephone and/or walkie talkie.

• Use close vision, color vision, peripheral vision and depth perception
along with the ability to focus vision.

• Communicate effectively in English, using proper grammar and
vocabulary.

• Reach with hands and arms and use hands and fingers to handle
objects and operate tools, including but not limited to, computers,
keyboards, telephones, calculators, and controls.

• Bend, twist, climb, push, pull, and lift.

Additional Requirements

Minimum Qualifications

Minimum Experience (number of years), Knowledge and/or Abilities

1. Associate degree.

2. An aptitude to work with detailed records.

3. Excellent interpersonal skills.

4. Ability to communicate effectively, orally and in writing.

5. Ability to work in a diverse environment.

Minimum Education Requirements
Associate's Degree

Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

1. Demonstrated computer literacy.

2. Clerical experience.

3. Demonstrated knowledge of computerized record maintenance and management, preferably the Banner System.

4. Experience working with students in a student service, client services or equivalent setting.

Education Requirements

Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)