Executive Assistant

We are seeking a Business Affairs Departmental Assistant to support its Entertainment Originals Business Affairs team. This is a coordinator / administrative support role focused on scheduling, expenses, data entry, and document tracking.

This role does not involve contract negotiation, but plays a critical role in ensuring deal records, expenses, and operational workflows are handled accurately and efficiently. The ideal candidate is highly organized, tech-savvy, and comfortable supporting a fast-paced legal and content environment.

• Support the Head of Business Affairs with daily administrative tasks including calendar management, travel coordination, expense reporting, and document organization
• Enter, maintain, and track deal records using Salesforce and Airtable, ensuring accuracy of deal terms, approvals, and negotiation status
• Coordinate meetings, manage calendars, and track key documents across the Business Affairs team
• Assist with expense management and reconciliation, ensuring compliance and accuracy
• Track contract payments, payee updates, content terminations, and related administrative processes
• Prepare offer proposals for talent and personnel engagements (e.g., voice performers, writers, directors, sound designers)
• Conduct web-based research and assist with high-priority or time-sensitive projects as needed
• Provide general administrative support across the Business Affairs department

• Bachelor’s degree (B.A. or B.S.) or equivalent experience
• Strong proficiency with Salesforce and Airtable
• Experience working with databases and managing high volumes of detailed information
• Extremely organized with the ability to manage multiple priorities calmly and efficiently
• High attention to detail and accuracy, especially with financial and expense-related tasks
• Excellent written and verbal communication skills
• Comfortable supporting senior leadership and building trust across cross-functional teams
• Tech-savvy and quick to learn new systems and workflows