Executive Support and Project Coordinator

Executive Support and Project Coordinator

Join to apply for the Executive Support and Project Coordinator role at Prudential Financial

Corporate - Administration

Reporting directly to the Chief Strategy Officer, this role manages and leads the development and execution of the strategic roadmap and strategy for Prudential. It's the “front-door” to all external and internal requests for and activities of a senior-level executive.

The successful candidate will provide high-level administrative support, including SVP-directed projects, create executive‑level ready Power Points and documents, arrange US‑based and international travel, schedule meetings and manage expense reporting. They will also manage external relationships and demands, using a high degree of functional knowledge across multiple disciplines. The role requires discretion, judgment, mastery of diligence, and the ability to manage confidential information with integrity and professionalism.

• Serve as the department’s principal point of contact for senior‑level leaders internal and external to Prudential.
• Manage calendars for principals, prioritizing meetings.
• Build and maintain relationships with executive assistants and office management teams, both internally and externally, and with the Office of the CEO and other external CEOs/ executives.
• Plan and schedule high‑level meetings with internal executives, including the Prudential leadership team.
• Use storytelling and visualization skills to develop board and executive‑leadership‑ready Power Points from notes, expanding content writing and formatting.
• Coordinate domestic and internal travel arrangements and itineraries.
• Prepare, submit, and track expense and travel vouchers.
• Answer and screen incoming calls or requests and manage them appropriately.
• Screen, route, and prioritize email and other written correspondence.
• Provide advance‑level editing for several types of high‑level meetings.

• Proven ability to work and succeed in a fast‑paced, ever‑changing environment.
• Track record of exceptional support for senior‑level executives.
• Strong written and verbal communication skills.
• Advanced PowerPoint and MS Office suite skills, including data visualization.
• Exceptional people skills with the ability to build relationships internally and externally.
• Demonstrated initiative‑taking approaches to problem‑solving with strong decision‑making capability.
• Forward‑thinking, actively seeking improvement opportunities and proposing solutions.
• Strong organizational skills and meticulous attention to detail.
• Ability to establish and navigate networks internally and externally.
• Team‑oriented, working with other administrative and professional staff.
• High initiative and ability to anticipate issues.
• Proactive in providing realistic solutions and making precise, accurate, timely judgements.
• Ability to work independently and manage workload under deadlines.

• At least fifteen years of executive assistant experience supporting senior‑level executives.
• Prior experience working in a corporate atmosphere is desirable.
• The role is hybrid out of the Newark, NJ location and requires flexibility.

Prudential is required by state‑specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range is from $76,000.00 to $. Specific pricing may vary within this range based on geographic location, candidate experience, and skills.

• Market competitive base salaries, with annual bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, paid time off (PTO), and leave of absence such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company‑funded pension plan.
• Wellness programs including up to $1,600 a year for reimbursement of personal wellbeing items.
• Work/life resources covering parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee stock purchase plan:
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