Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Administrative & Support Department Earth & Environmental Sciences Overview

Understanding the Earth processes is of utmost importance in the modern world. We offer curricula in environmental sciences, environmental earth sciences, earth engineering and environmental sustainability and prepare our students for successful and rewarding careers or graduate studies.

Our faculty has strengths in water, soil and air pollution and innovative techniques to study them. Research and education emphasize practical applications, especially in the field. The program uniquely includes a field research station to facilitate research and education.

The department offers rigorous courses that are comparable to the best in the country. Student research is an integral part of the learning experience and provides opportunities for enhanced understanding. Technical abilities and effective communication are emphasized in preparation for successful careers and graduate studies. Small classes provide individual attention to students for enhanced learning. Our students are considered by both industry leaders and graduate programs to be well prepared for their chosen paths.

From the oceans to the atmosphere, Earth's surface and beyond, our faculty and students research all areas of Earth and Environmental Sciences. See our individual research areas for further information: (Use the "Apply for this Job" box below)..

Posting Summary

Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Department Administrator Supervisor, this position is a member of the Department of Earth and Environmental Sciences' team. The Administrative Assistant provides administrative support to the Department by embracing the challenges of achieving department goals and supporting team efforts to grow together in all of its programs, including to the Department's faculty, staff, and students.

This position is responsible for and not limited to the following:

* First point of contact for the Department, ensuring effective and efficient operations through a wide range of administrative responsibilities.

* Assists the Department Chair and others with the administration of academic programs and student support.

* Arranges and coordinates events and meetings.

* Prepares and processes payroll appointments and transactions.

* Prepares a variety of business transactions.

* Maintains Department records and information in a variety of formats.

* Interacts extensively with the University community and provides information on the policies, processes, and timelines of the Department and University.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary  Mid Range Salary  Maximum Salary  Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

* Medical, prescription drug, and dental coverage

* Paid vacation, holidays, and various leave programs

* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options

* Employee and dependent educational benefits (when applicable)

* Life insurance coverage

* Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the Flex Work@RU Application System.

Union Description URA-AFT Administrative Payroll Designation People Soft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, data collection and report writing

* Requires excellent oral and written communication skills, the…