Executive Assistant to CEO

We are in search of a highly organised and proactive Executive Assistant to the CEO to provide invaluable support to our leadership team at Moris Media. You will be a part of a passionate team dedicated to fulfilling the mission of empowering individuals' businesses and brands by focusing on PR, business marketing, and technology.

The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the capability to handle various administrative and executive tasks efficiently. Serving as the primary liaison for internal and external stakeholders, you'll play a crucial role in facilitating smooth communication channels.

In this dynamic position, you'll be responsible for offering comprehensive support to the CEO, Board of Directors, and Executive Team while managing Moris Media's day-to-day operations. This includes seamless coordination within teams, which requires proactive problem-solving abilities and a commitment to maintaining confidentiality.

Your core duties will involve managing the CEO's schedule, organizing meetings, and overseeing communication flow. Additionally, you'll contribute to office operations and collaborate closely with the sales and marketing teams. Your ability to anticipate needs, exercise critical thinking, and uphold confidentiality will be pivotal in driving our organization's success.

POSITION SUMMARY:

The Executive Assistant to the CEO plays a vital role in providing comprehensive support to the CEO, Board of Directors, and Executive Team of Moris Media. Managing office operations and coordinating with the team, this dynamic position requires exceptional organizational skills, professionalism, and confidentiality. The ideal candidate will anticipate needs, offer solutions, and ensure smooth day-to-day engagements, while also serving as the primary point of contact for internal and external stakeholders.

• Manage and organize the CEO's schedule, including scheduling meetings, appointments, and travel arrangements with clients, franchise partners, the board of directors and clients, to ensure optimal time management and efficiency.
• Prepare and coordinate materials for meetings, such as agendas, presentations, and reports, ensuring accuracy and professionalism.
• Serve as a liaison between the CEO and internal/external stakeholders, facilitating effective communication and follow-up on action items.
• Conduct research and compile data to support the CEO in decision-making processes, providing valuable insights and analysis.
• Handle confidential and sensitive information with discretion and professionalism, maintaining the highest level of confidentiality.
• Assist in special projects and initiatives assigned by the CEO, contributing expertise and support as needed.
• Anticipate the needs of the CEO and proactively address issues to ensure smooth operations and enhance productivity.
• Coordinate with other members of the executive team and departments to facilitate seamless collaboration and communication.
• Manage office operations and ensure efficient functioning, including maintaining office supplies and equipment.
• Support the Board of Directors by arranging meetings, drafting agendas, and recording meeting minutes as needed.
• Act as a representative of the CEO when interacting with stakeholders, embodying the organization's values and professionalism.
• Stay informed about industry trends and developments to provide relevant insights and support to the CEO.
• Handle incoming inquiries and requests, prioritizing and responding in a timely and professional manner.
• Continuously seek opportunities to streamline processes and improve efficiency within the organization.
• Adapt to changing priorities and deadlines, demonstrating flexibility and resilience in a dynamic work environment.
• Masterful communication: Exceptional verbal and written communication skills to effectively interact with diverse stakeholders and convey information clearly and concisely.
• Detail-oriented: Meticulous attention to detail to ensure accuracy in all tasks, from scheduling meetings to preparing reports, minimizing errors and maintaining high standards.
• Organizational prowess: Strong organizational skills to efficiently manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Proficiency in technology: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and desktop publishing software to create professional documents, presentations, and materials.
• Confidentiality: Ability to handle sensitive information with discretion and maintain the highest level of confidentiality, ensuring trust and integrity in all interactions.
• Adaptability: Agility to adapt to changing priorities and work demands, seamlessly switching gears and adjusting to new challenges as they arise.
• Problem-solving: Proactive problem-solving abilities to anticipate needs, identify solutions, and address issues swiftly and effectively contribute to smooth operations.
• Team collaboration: Strong…