Shipping and Receiving Coordinator

Company Description

Will work inside the warehouse

Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.

Every day our teams across the country take a hands‑on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace ®. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.

Why join Clean Earth?

In addition to competitive pay, we also offer:

• Health benefits available Day 1
• 401k available Day 1
• 10+ paid holidays/year
• Free HAZWOPER training and certification
• Overtime opportunities
• Ability to be cross‑trained into different roles

The Shipping and Receiving Coordinator provides coordination and support for the efficient operations of the Service Center. The Shipping and Receiving Coordinator interfaces frequently with peers and managers and occasionally with customers. This position includes a high volume of data entry. The Shipping and Receiving Coordinator completes all tasks in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

This position may have a higher focus on either shipping responsibilities or receiving responsibilities based on the Service Center’s level and location.

• Place 24‑hour advance notice calls to customers within assigned territories to inform them about next‑day service.
• Inform Client Services or Dispatchers of order changes.
• Verify outgoing shipments of supplies, equipment and materials.

• Identifies materials received and completes appropriate paperwork.
• Sign manifests that end at the facility and create billing packets (based on location permitting and need).
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility.

• Obtains 10‑day log from supervisor following the daily yard walk, reviews the log against the manifests tracking system and reconcile the reports, and make copy and fill out form using current day’s data.
• Manage inventory and orders office supplies, including personal protective equipment (PPE) using our internal ordering website and obtain proper approvals.
• Review Drivers’ data submitted via an electronic logbook to ensure compliance with DOT regulations for hours of service and other compliance requirements, verify information and notify Transportation Supervisor or Manager of any violations.
• Maintain and compile information from drivers’ load sheets into one daily report to allow for accurate inventory of warehouse supplies.
• Prepares necessary manifest and land disposal restriction forms and maintains associated filing systems.
• Compiles and enters data and reports to manage the logs and operational efficiency and to support decision making to include information about labor hours, equipment usage, consumption of material, quality control, types and quantities of labor and other aspects of operations.
• Creates and edits reports, including incoming and outgoing daily, weekly, and monthly inventory reports.
• Maintains electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.
• Performs other reasonably related tasks as assigned by management.

• Supports Safety and Security initiatives at service centers within their assigned region.
• Stay updated on changes in safety and compliance…