Documentation Specialist

298 Adams Ave., 298 Adams Blvd., Farmingdale, New York, United States of America

Posted Tuesday, January 13, 2026 at 5:00 AM

This role supports production, R&D, and QA by ensuring the accuracy, control, and compliance of all quality-related documents such as batch records, controlled documents, training files, and audit-related documentation within the Quality Management System.

• Create and Issue batch production documentation in alignment with schedule requests.
• Review and close production tickets upon completion.
• Update the production schedule as needed to reflect workflow changes.
• Collaborate with R&D on trial batches and ensure proper documentation.
• Perform M  (Master Batch Record) revisions and manage change control activities.
• Update formulas and master batch record instructions.
• Maintain and revise SOPs and OPLs as required.
• Distribute updated SOPs/OPLs to appropriate personnel and departments.
• Maintain and update the training matrix for the QA department and other functions.
• Issue required paperwork for new hire training and orientation.
• Support internal audit activities, including collecting documents and preparing files.
• File and archive controlled documentation in accordance with document retention policies.
• Order and maintain office supplies for the QA department.
• Provide general clerical and organizational support to ensure smooth QA operations.
• Help maintain a professional and organized workspace.
• Perform other tasks as needed.

• Must comply with GMP requirements; specific functions will be discussed in GMP and on the job training.
• Bachelor’s in science preferred. High school diploma or equivalency required.
• Strong computer knowledge with Microsoft Office is required.
• Project Management skills are required.
• Must have excellent verbal, written and interpersonal communication skills.
• Must have excellent mathematical.
• Must be organized and able to keep records.
• Experience in R&D, QA or Production in the Dietary Supplement, Food or Pharmaceutical Industry is a plus.
• Experience with FDA, GMP regulated industries a plus.

• Must be able to lift 50lbs.
• Must be able to sit or stand for 8 hours.
• Ability to work in a physically challenging environment, including bending, twisting, and standing for up to 8 hours
• Work environment - may be exposed to powders, chemicals, and allergens (peanuts, tree nuts, milk, dairy, eggs, wheat, gluten, soy, fish, and shellfish)

Medical, Dental, Vision, 401K with Company Match, Pet insurance and more!

We reward the hard work of our team members with fun and exciting company events, Summer Picnic, Festive Packages, Holiday Celebrations, and associate referral bonuses!

Founded in 2011, Piping Rock Health Products has gone on to win Long Island’s Top Workplaces Award 7 years in a row & securing the spot as Top Supplement Manufacturing Company 2024 by Food Business Review! Supported by a group of vitamin visionaries with over 40 years of industry experience and a carefully curated team of talented associates. Piping Rock is a global vitamin and supplement manufacturer with an unwavering commitment to creating quality wellness products.

We believe that family always comes first, and that the dedication of our associates is the key ingredient to our success.

We are drug free workplace, regulated by the FDA, required to follow Federal Guidelines; therefore in order to start as well as maintain employment, you must be able to successfully clear drug screening processes, which include testing for all illegal substances per Federal Guidelines.

Piping Rock Health Products, INC. is an Equal Opportunity Employer.

298 Adams Ave., 298 Adams Blvd., Farmingdale, New York, United States of America