Quality Assurance Specialist

The next gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection, sparking new ideas and possibilities, and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation and marketing capabilities, Maesa delivers new, better and different products with an unsurpassed speed to market.

Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. The current portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine'ry , Being Frenshe , and Niches & Nooks among other brands. For more information, visit

We are seeking a detail-oriented and proactive Quality Assurance Specialist to join our team. The successful candidate will be responsible for ensuring that all personal care products manufactured by third-party vendors meet our company's quality standards and comply with regulatory requirements. This role involves working closely with vendors and internal team.

The Quality Assurance Specialist reports to the VP, Quality Assurance.

This role is based in NYC and you will be expected in office 3 days a week, at minimum.

• Collaborate with third-party manufacturers to ensure compliance with quality standards and regulations (finished goods and components)
• Conduct regular audits and inspections (digital, document focused and onsite) of third-party facilities to assess compliance with Good Manufacturing Practices (GMP) and company-specific quality standards
• Review and approve vendor quality agreements, ensuring they meet company and regulatory requirements
• Quality Control:
• Monitor the quality of finished products from third-party vendors
• Investigate non-compliances, write CAPAs, and record findings
• Travel as necessary to third party vendors to oversee production runs, participating in problem-solving related to product quality
• Develop and implement quality control procedures and protocols for third-party manufacturing
• Review and approve certificates of analysis (COAs) and other quality documentation provided by vendors.
• Identify opportunities for improving product quality and manufacturing processes at third-party facilities
• Identify opportunities for improvements in department efficiencies
• Work with vendors to implement corrective and preventive actions (CAPAs) to address any identified issues
• Participate in cross-functional teams to drive quality improvement initiatives
• Documentation and Reporting:
• Maintain accurate and up-to-date records of all quality-related activities with third-party vendors
• Prepare and present regular quality reports to management, highlighting trends, issues, and improvement actions
• Support internal and external audits by providing necessary documentation and information

• Bachelor’s degree in Chemistry, Biology, Engineering, or a related field
• Advanced degree or certifications in quality management is a plus
• Minimum of 3-5 years of experience in quality assurance or quality control, preferably in the personal care, cosmetics, or pharmaceutical industries
• Experience working with third-party manufacturers is highly desirable
• Strong knowledge of Good Manufacturing Practices (GMP) and relevant quality standards (e.g., ISO, SMETA)
• Excellent communication and interpersonal skills, with the ability to work effectively with external vendors and internal teams
• Strong analytical and problem-solving skills, with a keen attention to detail
• Proficiency in quality management software and tools
• Ability to travel as needed to vendor locations for audits and inspections
• Strong problem-solving skills with the ability to break down issues to basic form that can be easily understood by all levels of management both verbally and in written format
• Ability to make decisions of moderate complexity independently and escalate complex decisions as needed
• Solution oriented mindset to resolve day to day issues
• Ability to work independently to meet objectives

$100,000/yr - $115,000/yr. Exact compensation may vary based on skills, experience,…