Administrative Coordinator

The Administrative Coordinator is a full time on site position which supports the roles and efforts performed by the fundraising and development of Dancing Dreams staff members, Executive Director, and Board of Directors. To be successful in this role, you should have an interest in the nonprofit sector, be well-organized, have great time management skills and be able to act without guidance to assist with donor relations, fundraising campaigns, special events, grant writing and other development initiatives.

The Administrative Coordinator will work closely with the Executive Director to ensure the successful execution of all projects, programs, and events. Ultimately, the Administrative Coordinator will contribute to the efficiency of our nonprofit organization by providing personalized and timely support to executive members and staff which is imperative to the overall success.

Dancing Dreams is a nonprofit organization that provides adaptive dance classes to children with physical and medical challenges. We provide a safe haven for our students to express themselves in any way they feel through dance. Dancing Dreams also consists of a Teen leadership program that recruits and trains the teenage volunteers on how to assist with the dancers throughout the class.

Dancers are paired with a teenage “helper” during their class to aid in dances and making sure the dancers are safe and comfortable.

• Managing the adult volunteers for the Dancing Dreams program and assist at special events and fundraisers
• Assist in the on-boarding process for new team members and training volunteers
• Delegating tasks to administrative staff and monitoring daily operation
• Generating annual workflow finances
• Assist in the preparation of grant applications and other fundraising proposals
• Work with other coordinators and administrative staff on tasks related to programming

• Minimum of a bachelor’s degree in Business, Communications, Public Relations, or a related field
• Established experience in evaluating, onboarding, training, supervising and motivating employees
• Strong communication (both written and verbal), leadership and time management skills
• Proficient with the use of computers and software programs including, but not limited to Microsoft Office, Excel, PowerPoint, Adobe Suite, Google Drive, and Google Docs
• At least two years of experience in an administrative position in a non profit, corporation or industry
• Critical thinking, interpersonal and problem-solving skills
• Strong analytical skills, detail-oriented and exceptional organizational and multitasking abilities