Institutional Partnerships Manager

Since 2008, Hot Bread Kitchen has empowered New Yorkers who face barriers to economic opportunities through transformative careers in New York City’s food industry. We offer small business development programs, culinary skills training, and job placement, bolstered by individualized wraparound supportive services. Our small business program, HBK Incubates, supports entrepreneurs as they transform their food businesses into sustainable income sources. Culinary Fundamentals, our award-winning culinary training program provides access to high-quality jobs for those starting their careers in the food industry.

Our upskilling programs enable incumbent workers to gain further skills leading to higher wages and career advancement. We work diligently alongside our network of over 200 food employer partners and more than 250 nonprofit and government partners to ensure our graduates are set up for success both at home and in their careers.

The Institutional Partnerships Manager will be a self-directed, innovative team player with a strong capacity to build relationships with external stakeholders and communicate the organization’s mission. This role will manage a portfolio of 100+ institutional funders and take a holistic and personalized approach to cultivating and stewarding each of these relationships. The Institutional Partnerships Manager will be part of a high-performing Development Team responsible for Hot Bread Kitchen’s $10M+ in philanthropic revenue.

Reporting to the Director of Institutional Partnerships, the ideal candidate will be excited to collaborate across this team on larger fundraising initiatives, as well as working independently to raise $2M+ through their own portfolio annually.

• Oversee a portfolio of 100+ institutional donors and be the primary lead for determining their moves management cycle, from prospecting to cultivation, solicitation, and stewardship. This includes both personally owning relationships with donors and managing up for relationships held by the Director of Institutional Partnerships, VP of Development, and Executive Team.
• With the Director of Institutional Partnerships, work on developing institutional fundraising goals for the year and an action plan to meet them. Use data to reassess strategy when needed.
• Take a leadership role on engaging institutional donors in fundraising‑related events, in collaboration with the Volunteer Manager and Events Manager. Events include volunteering opportunities like mock interviews, and other engagement events like cooking classes, donor cultivation dinners, and Hot Bread Kitchen’s annual benefit.
• Prepare for and lead meetings and site visits with funders at Hot Bread Kitchen’s Chelsea Market space and our Outpost locations across the city, as well as supporting those led by senior members of the team. Preparation will include making meeting plans, drafting talking points, and liaising with the Programs Team to coordinate necessary logistics.
• Write compelling and clear institutional fundraising materials, including grant proposals, reports, and sponsorship decks. Strategically edit and provide feedback on existing materials to tailor them to specific donors. Collaborate with the Programs Team, as well as with the Institutional Partnerships Coordinator, to craft written and lead verbal communications with funders that convey the organization’s mission and connect it to the funder’s philanthropic goals.
• Use Salesforce to manage relationship‑building and stewardship across your portfolio, including tracking next steps for each donor, logging meetings, and updating funder accounts with accurate primary contacts, background information, and opportunities that reflect funding we are pursuing from each.
• Work closely with Programs Team (and other teams across the org as needed) to create strong fundraising materials and ensure institutional grant compliance, by holding meetings to align on grant deliverables, and ensuring that all grant deliverables and requirements are met and tracked for reporting purposes.
• Work with the Finance Team to create grant budgets as needed, and possess a strong…