Development Associate

Location: New York

## Development Associate Save this Listing---We're looking for a Development Associate who’s ready to improve efficiency across fundraising strategies — someone who thinks about how to make their team more effective.  This role will oversee many areas of service: project/system management, event coordination, marketing/communications, customer service, problem solving, among other areas. As a start-up organization, our team oversees multiple responsibilities.

What You’ll Do  Keep our development engine running. You’ll manage the logistics/schedule, data analysis/evaluation, and communications that power our fundraising efforts — ensuring precise task management, data accuracy, and open accountability through immediate actions and long-term planning.
Be the first point of connection. Whether it’s a donor or guest, you’ll represent our organization with professionalism and warmth, helping ensure high donor retention rates, and responding to external requests promptly.
Help us show up in the world. You’ll support the creation of fundraising materials, assist with website and social media updates, and create content for our campaigns and appeals.
Support events that inspire. From behind-the-scenes planning to day-of execution, you’ll bring care and precision to events that cultivate and steward our donors.
Steward the data that matters. You’ll manage our donor database with accuracy, process gifts, generate reports, provide timely prospect research, and ensure we’re learning from the numbers — all while honing your skills in a culture that values growth and collaboration.
Be a trusted right hand. You’ll support the development team and Executive Director with the coordination and follow-through that make them effective on the front line.
Help us leverage the board. You’ll help us ensure that our highly connected board is in sync with our development team.

The Details Annual Giving    Coordinate the Executive and Development Staff’s major gift portfolio activity,  supporting portfolio meetings administratively, updating the portfolio, recording moves management touch points, preparing touchpoint resources, and proposal writing.
Collaborate with the development and communications team to plan the annual giving calendar and themes.
Assist in scheduling and coordinating multi-channel campaigns (email, direct mail, social media, etc.).
Support the development campaigns and appeals, including drafting donor appeals, bi-weekly acknowledgment letters, campaign emails, and membership welcome packages and renewal notices.
Coordinate and deliver membership benefits (e.g., swag, event invites, access codes). Support member stewardship through personalized outreach or perks.
Track member sign-ups, renewals, and expirations, and maintain updated member info    Review campaign performance metrics (open rates, response rates, revenue, retention, conversion rates).
Compile impact stories, quotes, and data for use in appeals and campaign materials.
Pull, clean, and segment donor and member lists for targeted appeals.
Maintain and update our online giving platform, QGiv, including coordinating donation forms, campaign landing pages, and giving options.
Support the creation of donor recognition lists or wall displays, if applicable.
Create summary reports for internal team meetings or board updates.

Events    Manage logistics, timelines, vendors, accessibility needs, and budgets for major donor events and cultivation gatherings, ensuring a seamless and welcoming experience.
Manage guest experience, oversee invitation lists, RSVPs, and donor briefings, serving as a point of contact for VIPs, board members, and major donors before, during, and after events.
Support donor tours and behind-the-scenes experiences.
Support invitations, confirmations, on-site materials, and post-event stewardship, ensuring donor-facing communications reflect the Museum’s voice, values, and mission.
Record attendance and insights in the CRM, support reporting and follow-up, and identify opportunities to deepen donor relationships based on event participation.

Corporate Sponsorship    Coordinate the corporate sponsorship portfolio activity of the frontline…